Job Description

Role Overview

The Admin Executive will be responsible for ensuring smooth day-to-day office operations, facility management, vendor coordination, asset tracking, travel management, compliance documentation, and creating an efficient working environment for all employees. This role manages all administrative functions to support the organization's operational efficiency.

KEY RESPONSIBILITIES

1. Office & Facility Management

Oversee daily office operations, ensuring cleanliness, hygiene, and proper maintenance. Manage housekeeping staff, security personnel, and facility teams. Ensure functioning of office utilities (electricity, internet, water, AC, printers, etc.). Coordinate with building management for repairs, maintenance, and compliance. Monitor office safety standards, fire equipment, and emergency protocols.

2. Vendor & Procurement Management

Identify, evaluate, and negotiate with vendors for office supplies, IT items, furniture, pantry items, services. Maintain vendor contracts, service agreements, and renewal schedules. Process purchase orders, quotations, approvals, and billing coordination. Track inventory of stationery, pantry supplies, and office consumables.

3. Travel & Logistics Management

Coordinate travel bookings (flights, hotels, taxis) for employees and management. Manage visitor entry, gate passes, and front-desk coordination. Handle courier services, documentation dispatch, and tracking.

4. Asset Management

Maintain asset registers for laptops, accessories, furniture, machines, ID cards, etc. Issue and track company assets during onboarding and recover during exit. Conduct periodic audits of office assets and consumables.

5. Administrative Documentation & Compliance

Maintain records for licenses, insurances, lease agreements, and renewal dates. Ensure proper documentation of all admin-related processes and SOPs.

6. Event & Meeting Management

Coordinate internal meetings, conference room bookings, and office events. Plan and organize annual events, team gatherings, festivals, and celebrations. Arrange refreshments, presentations, and meeting setup.

7. Support to HR & Management

Assist HR with onboarding formalities, ID card issuance, seating arrangements, etc. Support management with administrative tasks, communication, and coordination. Handle confidential documents and maintain strict confidentiality standards.

Skills & Qualifications

Bachelor's degree in Administration, Business, or related field. 2-4 years of experience in administration roles. Strong vendor management and negotiation skills. Proficiency with MS Office, Google Workspace, and basic Excel. Excellent communication and coordination skills. Knowledge of facility management and compliance documentation.
Job Types: Full-time, Permanent

Pay: ?30,000.00 - ?35,000.00 per month

Benefits:

Provident Fund
Experience:

Vendor management: 3 years (Required) Travel planning: 3 years (Required)
Work Location: In person