Job Description

We are seeking a proactive, reliable, detail-oriented, and work-specific Administrative Officer to support daily office operations. The ideal candidate will ensure smooth administrative workflows, assist different departments, maintain records, and handle various clerical tasks.

Candidates who stay near Mulund & Bhandup can only apply.

Key Responsibilities

Manage day-to-day office operations, such as organising files, maintaining supplies, and scheduling maintenance. 50% Outdoor work, including visits to government offices, engineering sites, & bank visits, etc. Handle outstation, engineers, courier desk, incoming calls, emails, correspondence, and direct them to the appropriate person. Assist in preparing reports, presentations, and documents. Maintain databases, records, and filing systems (physical and digital). Coordinate travel arrangements, tickets, accommodation, and logistics. Liaise with vendors, contractors, and service providers. Assist with finance tasks: invoicing, petty cash, expense reports, and purchase orders. Ensure compliance with company policies and procedures. To be available for any other administrative tasks as required by management, Sunday working (sometimes).

Qualifications & Skills

Bachelor's degree in Business Administration or related field (preferred). Proven experience in an administrative role (1-3 years or more). Proficiency in MS Office (Word, Excel, PowerPoint) and office tools. Strong organisational skills, time management, and attention to detail. Good communication skills (written and oral). Ability to multitask, prioritise, and adapt to changing priorities. High level of integrity, discretion, and confidentiality. Problem-solving skills and proactive attitude.

Working Conditions

Office environment; may require occasional overtime or weekend work (if needed & it will be reimbursed). Interaction with various departments and external stakeholders (sometimes).

Reporting Line

Reports to: HR Manager/ Operations Manager / CEO of the company (depending on structure)

Job Types: Full-time, Permanent, Fresher

Pay: ₹22,000.00 - ₹26,000.00 per month

Benefits:

Cell phone reimbursement Flexible schedule Health insurance Leave encashment Life insurance Provident Fund
Work Location: In person