Job Description

Job Summary

The Admin Executive at Careerline Academy is responsible for ensuring smooth day-to-day operations of the office, providing administrative support to management, staff, and students, maintaining records, and ensuring an organized, efficient, and welcoming environment.

Key Responsibilities

Office Management

Oversee daily front-office operations (reception, student inquiries, phone calls, emails). Maintain office supplies and ensure they are well stocked. Coordinate office maintenance and repairs.

Student & Faculty Coordination

Assist with student admissions, registrations, and record-keeping. Support faculty with administrative needs (e.g., scheduling, printing, attendance). Handle student inquiries and provide prompt, courteous responses.

Records & Documentation

Maintain accurate records of admissions, fees, student data, and communications. Prepare and update reports as required by management. Ensure proper filing (physical and digital).

Scheduling & Meetings

Coordinate meetings and training sessions. Maintain calendars for classes, events, and meetings. Take minutes during meetings and circulate action points.

Communication & Coordination

Liaise with vendors, service providers, and partners as needed. Coordinate with other departments for smooth operations.

Compliance & Policies

Ensure adherence to company policies and procedures. Assist in implementing HR or operational policies at the branch/centre level.

Financial/Admin Support

Support basic bookkeeping tasks (petty cash management, fee receipts). Coordinate with accounts/finance for fee collections and reporting.

Other Duties

Support event coordination (seminars, workshops, student events). Any other tasks assigned by the management.

Required Qualifications & Skills

Bachelor's degree (preferred in Business Administration or relevant field). 1-3 years of experience in administration or office management (preferably in education or service sector). Good written and verbal communication skills in English and local language. Proficiency in MS Office (Word, Excel, PowerPoint) and basic computer skills. Strong organizational skills with attention to detail. Ability to multitask and prioritize work effectively. Customer-service orientation and a pleasant, professional demeanor.

Desirable Qualities

Experience working in an educational institution. Familiarity with student management systems or CRMs. Ability to work independently and as part of a team.

Work Environment

Office-based role at Careerline Academy's centre. Standard office hours with occasional extended hours during peak periods or events.
Job Types: Full-time, Permanent

Pay: ?12,000.00 - ?18,000.00 per month

Benefits:

Cell phone reimbursement
Ability to commute/relocate:

Kozhikode, Kerala: Reliably commute or planning to relocate before starting work (Preferred)
Location:

Kozhikode, Kerala (Preferred)
Work Location: In person