To ensure smooth day-to-day administrative operations by managing facilities, vendors, records, travel, assets, and support services, enabling efficient workplace functioning.
Key Responsibilities
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1. Office & Facility Management
Ensure cleanliness, hygiene, and upkeep of office premises
Coordinate with housekeeping, security, and maintenance teams
Manage pantry, stationery, and office supplies
Ensure compliance with safety and security norms#
2. Vendor & Service Management
Coordinate with vendors for housekeeping, security, transport, pest control, repairs, etc.
Track service contracts, renewals, and performance
Ensure timely bill verification and submission to accounts#
3. Asset & Inventory Management
Maintain records of office assets and equipment
Track issuance, return, and condition of assets
Coordinate repairs and replacements when required#
4. Travel & Logistics Support
Arrange employee travel, accommodation, and local transport as required
Coordinate vehicle usage, driver schedules, and fuel logs#
5. Administrative Records & Documentation
Maintain admin MIS and records
Support audits and compliance documentation
Handle incoming/outgoing couriers and dispatches#
6. Employee Support
Address admin-related employee queries
Support onboarding (ID cards, seating, access, assets)
Coordinate events, meetings, and internal activities
Key Performance Indicators (KPIs)
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Office & Facility Management
Zero disruption in daily office operations95% compliance in cleanliness, hygiene, and facility standards
Timely resolution of facility issues (within SLA)
Vendor Management
Vendor response time within agreed SLA
Cost optimization initiatives implemented quarterly
100% timely bill submission and validation
Inventory & Asset Management
100% accuracy in asset and inventory records
Zero asset loss or undocumented issuance
Quarterly physical verification completed on time
Travel & Logistics
Travel arrangements completed within TAT
Vehicle logs and fuel records updated regularly
Minimal employee complaints on transport arrangements
Documentation & MIS
Weekly admin MIS submitted to management
Zero audit observations related to admin documentation
Employee Support & Coordination
Employee admin queries resolved within 24-48 hours
Smooth onboarding support with zero delays
Effective coordination of internal events and meetings
Behavioral & Skill Expectations
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Strong coordination and follow-up skills
Cost-conscious and detail-oriented
Proactive problem-solving approach
Good communication and vendor negotiation skills
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