Job Description

Job Title: Admin Executive

Department: Administration

Reporting To: HR Manager

Job Summary

The Admin Executive is responsible for ensuring the smooth and efficient functioning of day-to-day administrative operations. The role involves coordination across departments, facility management, vendor handling, documentation, and compliance with organizational policies. The position requires strong organizational skills, attention to detail, and the ability to manage multiple administrative tasks simultaneously.

Key ResponsibilitiesOversee daily office administration, including housekeeping, security, and maintenance activities. Manage vendor coordination for office supplies, utilities, AMC services, and repairs. Handle procurement of stationery, pantry items, and other administrative requirements. Maintain administrative records, invoices, asset registers, and office documentation. Support HR with employee onboarding logistics, ID cards, access cards, and office infrastructure. Coordinate travel arrangements, cab services, and accommodation when required. Ensure compliance with internal administrative policies, safety norms, and statutory guidelines. Assist in organizing internal meetings, events, and office activities. Monitor budgets, process bills, and coordinate with finance for timely payments.


Skills & CompetenciesStrong organizational and multitasking abilities. Good communication and coordination skills. Proficiency in MS Office (Excel, Word, Outlook). Vendor management and negotiation skills. Problem-solving mindset with attention to detail.


Educational QualificationGraduate in any discipline; administration or business-related studies preferred.


Experience1-3 years of experience in office administration or facilities management.


Key Performance Indicators (KPIs)Timely resolution of administrative issues Vendor service quality and cost efficiency * Office upkeep and employee satisfaction