Facility Maintenance: Ensuring the office environment is clean, safe, and functional. Coordinating with housekeeping, security, and maintenance staff.
Vendor Management: Liaising with suppliers for office supplies, equipment, catering, and other services. This includes negotiating contracts and processing invoices.
Inventory Control: Managing and ordering office supplies, stationery, pantry items, and other essentials.
Asset Management: Keeping a record of all office assets like laptops, furniture, and printers.
2. Administrative & Secretarial Support
Calendar Management: Scheduling meetings, appointments, and conferences for senior managers or entire teams.
Travel Arrangements: Booking flights, hotels, and local transportation for employees' business travel.
Document Preparation: Creating, formatting, and proofreading documents, reports, presentations, and correspondence.
Data Management: Organizing and maintaining physical and digital filing systems, databases, and contact lists.
3. Communication & Coordination
First Point of Contact: Managing the reception area, greeting visitors, and directing them appropriately.
Handling Correspondence: Answering and screening phone calls, managing the main office email inbox, and distributing mail.
Internal Communication: Assisting in circulating memos, notices, and other internal communications.
Meeting Coordination: Arranging meeting rooms, setting up projectors and video conferencing equipment, and organizing refreshments.
4. Basic Financial & HR Duties
Expense Reporting: Assisting employees with their expense claims and processing them for the finance department.
Petty Cash Management: Handling the office petty cash fund and maintaining records.
Invoice Processing: Collecting and verifying vendor invoices for payment.
Onboarding Support: Assisting the HR department with onboarding new employees by arranging seating, laptops, and access cards.
Job Types: Full-time, Permanent
Pay: Up to ?360,000.00 per year
Benefits:
Provident Fund
Application Question(s):
How many years of Proven experience in Admin Executive ?
Do you have Experience with Office Management & Operation,Administrative & Secretarial Support ?
What is your current annual salary / ctc?
What is your expected annual salary / ctc?
What is your notice period? (in days)
* Are you Comfortable with Bangalore- Amruthnagar ?
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