Job Description

Job Title:

Admin & Facilities Manager / Executive

Department:

Administration / Facilities Management

Location:Alameda Chowk, Southern Peripheral Road Darbaripur Sector 75A Gurugram Haryana 122004

Experience Required:

2-3 years

Job Summary:

The Admin & Facilities Manager will be responsible for managing end-to-end office administration and facilities operations, ensuring a safe, efficient, and well-maintained workplace. The role includes vendor management, infrastructure maintenance, staff supervision, contract management, and ensuring compliance with company policies and service standards.

Key Roles & Responsibilities:Facilities & Infrastructure Management

Implement and manage structured Infrastructure & Facilities Management services. Security services and office insurance Front desk and travel desk operations AMC (Annual Maintenance Contracts) management Fire safety and compliance services Ensure provision and maintenance of office infrastructure, including furniture, lighting, water supply, air-conditioning, and other office facilities. Ensure all facilities are functional, safe, and well-maintained at all times.

Vendor & Contract Management

Supervise facility service providers and vendors. Evaluate vendor performance and ensure adherence to Service Level Agreements (SLAs). Follow up with vendors for timely delivery of services as per annual contracts (e.g., AMC services). Coordinate renewals, negotiations, and performance reviews of vendors.

Office Operations & Staff Management

Manage and supervise office staff involved in day-to-day maintenance and operations. Provide guidance, assign tasks, and review staff performance regularly. Monitor staff punctuality, discipline, cleanliness, and adherence to company policies and rules.

Administrative Support

Handle office stationery procurement, inventory, and distribution. Plan, coordinate, and organize internal meetings, conferences, and seminars as required. Ensure smooth functioning of front office and administrative services.

Compliance & Workplace Standards

Ensure cleanliness, hygiene, and safety standards across office premises. Ensure compliance with company policies, procedures, and statutory requirements related to facilities.

Skills & Competencies:

Strong knowledge of facilities and office administration Vendor and contract management skills Ability to manage multiple vendors and priorities Good communication and coordination skills Problem-solving and decision-making abilities Ability to work under pressure and handle escalations Attention to detail and organizational skills

Preferred Qualifications:

Bachelor's degree in Administration, Management, or a related field Experience in facilities management, office administration, or corporate services Knowledge of safety, compliance, and AMC handling is an advantage
Job Type: Full-time

Pay: ?11,445.60 - ?33,874.89 per month

Benefits:

Provident Fund
Work Location: In person