Job Description

Job Title: Administration Executive

Location: Ahmedabad

Reporting To: Administration Manager / Head - Operations

Experience Required: Minimum 5 Years

Educational Qualification: Graduate (Bachelor's Degree in any discipline)

Industry: Corporate / Healthcare / Facility Management

Position Overview:

We are seeking a resourceful and dependable Administration Executive to oversee and manage all

administrative operations across the organization. The ideal candidate should possess a minimum of five

years of experience in administration, a strong network of reliable vendors, and a proven ability to maintain

operational efficiency in a structured corporate environment.

Key Responsibilities:


General Administration:


- Oversee day-to-day administrative operations including office upkeep, facility maintenance, security, and

housekeeping services.


- Ensure availability of essential office supplies, utilities, and consumables through proactive inventory and

vendor management.


Vendor Management:


- Maintain and leverage a robust database of verified vendors across categories - facility services,

maintenance, supplies, travel, etc.


- Negotiate contracts, ensure competitive pricing, and monitor performance to ensure service-level adherence.


Office Infrastructure & Coordination:


- Coordinate repair, maintenance, and AMC (Annual Maintenance Contracts) for office equipment and

premises.


- Support internal teams in space planning, seating allocation, and infrastructure requirements.


Compliance & Documentation:


- Ensure adherence to statutory compliance related to premises, safety, licenses, and workplace policies.


- Maintain updated records of contracts, service agreements, and audit documentation.


Support Services:


- Oversee courier, mailroom, travel bookings, and event coordination.


- Act as the primary point of contact for facility escalations and emergency response protocols.

Key Requirements:


Minimum 5 years of experience in administration or facility management.


Bachelor's degree in any discipline from a recognized university.


Strong negotiation, coordination, and interpersonal skills.


Good knowledge of vendor ecosystems and service procurement processes.


Proficiency in MS Office and facility management tools.


High level of organizational discipline and multitasking ability.

Remuneration:

Upto Rs. 30000/- Per Month CTC.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

Cell phone reimbursement
Schedule:

Day shift
Supplemental Pay:

Performance bonus
Work Location: In person