Job Description

Provides planning coordination support to facilitate more effective planning support and processes for a relevant area/site.
JOB PURPOSE
This position will act as the point of contact for internal and external stakeholders and will be responsible for overseeing administrative processes, managing office supplies, and administrative budgeting.
PRINCIPAL ACCOUNTABILITIES
Administrative Support:Manage day-to-day administrative operations like housekeeping/Horticulture/Canteen/Transportation/General Scrap, ensuring all activities are executed with efficiency and in line with company standards and up to date agreements. Prepare and maintain accurate documentation, reports, and records related to the administration activities. Handle correspondence and communication of Site administration with internal teams and external vendors. Evaluate vendor performance and recommend improvements. Handling employee benefit services and employee grievances towards Transport, canteen, housekeeping, uniform, mobile/other employee related benefits. Preparing snag list and coordinating with concerned departments to close the points related to site facility. Handle complex administrative tasks and special projects as assigned by management.

Office Management:Oversee plant office supplies and coordinate with procurement to ensure smooth operations. Coordinate the setup of meeting rooms, conferences, and special events. Printing of office stationery i.e. Business Cards, Letterheads, Continuation Sheets, Envelopes, Diaries, Calendars, Brochure & any other printing material.

Procurement and Resource Management:Oversee the procurement of office supplies (stationary/uniforms/business visits/events), items, and services, ensuring cost-efficiency and quality. Monitor inventory levels of office supplies and reorder as needed.

Travel and Logistics Management:Support in travel arrangements for both Domestic & International travel of the employees and visitors including visa processing, flight bookings, accommodations, and transportation. Ensure that company travel policies are followed and that travel costs are optimized. Oversee the logistics for events, meetings, and conferences, ensuring smooth execution. Support to arrange outdoor team lunch/ dinner or any other events as needed.

Budgeting and Financial Control:Develop and manage the administration department budget, ensuring efficient allocation of resources. Track expenses and ensure administrative costs are in line with the company's financial targets. Identify cost-saving opportunities and implement strategies to optimize resource use

PERSON SPECIFICATION
QUALIFICATIONS/ KNOWLEDGE/ EXPERIENCE
(TECHNICAL/ PROFESSIONAL KNOWLEDGE & SKILLS COMPETENCY)
Bachelor's degree in business administration, Management, or a related field.- Essential
Minimum 5 years of administrative experience in a manufacturing or industrial environment, preferably with exposure to plant operations -Desirable
Demonstrates excellent understanding of the position requirements and a wide range of different HR disciplines.- Essential
Having Knowledge of IATF, ISO 14001 & 18001 -Desirable
Able to work in Matrix organization -Desirable
Time Keeping & Leave Management System Knowledge -Desirable
PERSONAL SKILLS & KEY COMPETENCIES
(INCLUDING JM BEHAVIOURAL COMPETENCIES AS APPROPRIATE)
High attention to detail and ability to handle multiple priorities.
Essential
Excellent verbal and written communication skills.
Essential
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Essential
Ability to work independently and collaboratively in a fast-paced environment.
Essential
Strong problem-solving and analytical skills.
Essential
Willingness to work flexible hours and be on call, if necessary, especially during plant-related emergencies.
Essential
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Johnson Matthey Plc is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, marriage or civil partnership, pregnancy or maternity, religion or belief.