Job Description

Job Responsibilities Admin and Purchase Procurement of Hardware items. Procurement of stationery, water cans, water bottles and food Monitor all inventory levels and determine and plan purchasing needs. Procurement of Software (licenses) or any procurement related to company requirements (like website, diaries, etc.) PO will be released to Vendors. Tracking PO based vendors for their delivery of materials and subsequent payment process. Booking and organization of transportation and accommodation for KMPs. Preparing and tracking of expense reports Preparing and tracking of fixed expenses based on frequency. Greeting and promptly directing visitors upon their arrival at the office Provision of coffee, tea and juice for visitors as needed. Monitoring Housekeeping activities. Preparing and maintaining housekeeping database. Check daily that the printer has enough paper and ink in the cartridges. Review the conference room before each meeting and provide water bottles and snacks as needed. Organizing lunch after the board meeting or other meeting, if necessary. Petty cash: Handing out cash to employees and suppliers and signing cash receipts. Petty Cash: Maintaining a database for petty cash. Scanning all cheques and updating them in the appropriate folders and forwarding the signed checks to Anugraha Chemicals. Tracking all providers and Airtel landline and postpaid to send the bill on time. Finance: 1. Collecting all bills and filing them in their respective files. 2. Create Online Payment forms for all vendor payments. 3. Create Online payment forms for salary and stipend. 4. Create online payment forms for employee reimbursement of travel and food expenses. 5. Create online payment forms for government fees. 6. Entering all expenses and invoice details into Tally.

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