Job Description

We are seeking a proactive and organized Admin Executive with 1-2 years of experience to manage day-to-day administrative operations and support the smooth functioning of our IT office. The role involves coordinating office activities, vendor management, facility maintenance, and providing general support to employees and management.
Key Responsibilities:
1. Office Administration

• Oversee day-to-day office operations and ensure the office environment is well-maintained.

• Manage office supplies, inventory, and procurement of equipment/stationery.

• Handle housekeeping, security, and facility management coordination.

2. Vendor & Facility Management

• Liaise with vendors for AMC, IT assets, office equipment, and service providers.

• Ensure timely payments, renewals, and compliance with vendor contracts.

3. Travel & Logistics Support

• Coordinate travel arrangements, accommodation, and transportation for employees and visitors.

• Manage logistics for meetings, events, and company functions.

4. Documentation & Record Keeping

• Maintain employee attendance records, visitor logs, and administrative documentation.

• Handle courier, mail dispatch, and communication-related logistics.

5. Coordination & Support

• Support HR and IT teams in onboarding new employees (desk setup, access cards, ID cards, etc.).

• Assist management in scheduling meetings, appointments, and internal coordination.

• Support safety, security, and compliance initiatives.

6. Expense & Budget Management

• Track and manage petty cash and administrative expenses.

• Prepare and submit reports on administrative costs and optimization suggestions.

Requirements
Key Skills & Competencies:

• Excellent communication and coordination skills.

• Strong organizational and multitasking abilities.

• Proficiency in MS Office (Word, Excel, PowerPoint).

• Basic understanding of IT assets and facility management preferred.

• Attention to detail and proactive approach to problem-solving.

Qualification:

• Graduate in any discipline (preferably BBA / B.Com / BA).

• 1-2 years of experience in administration, preferably in an IT or corporate setup.

Benefits

• Opportunity to work with a dynamic and fast-paced engineering IT organization.

• Be part of a company that is passionate about transforming product development with technology.

Skills Required