Job Description

Job Title: Admin Executive cum Secretary to Managing Director

Location:

R.S. Puram, Coimbatore

Experience:

2-3 Years

Gender Preference:

Female Candidate

Job Summary

We are seeking a smart, organized, and proactive

Admin Executive cum Secretary

to support the Managing Director in day-to-day administrative, coordination, and secretarial tasks. The ideal candidate should have excellent communication skills, strong follow-up ability, and the maturity to handle confidential information.

Key ResponsibilitiesSecretarial Support to the MD

Manage the MD's daily schedule, meetings, appointments, and travel arrangements. Maintain calendar reminders and ensure timely follow-ups. Prepare meeting agendas, minutes, and follow-up action points. Coordinate internal and external communications on behalf of the MD.

Administrative Responsibilities

Handle front-office coordination, visitor management, and telephone calls. Manage office files, documentation, and record keeping (digital & physical). Coordinate with different departments for updates, reports, and pending tasks. Assist in preparing presentations, letters, emails, and reports. Ensure smooth office operations - stationery, supplies, maintenance coordination, etc.

Communication & Coordination

Serve as a point of contact between the MD and staff/clients/vendors. Draft, review, and proofread official correspondence. Maintain professionalism and confidentiality in all communications.

General Office Support

Support HR/admin tasks such as attendance monitoring, onboarding coordination, and basic documentation. Organize company events, meetings, and team gatherings when required. Handle travel bookings, reimbursements, and expense statements for the MD.

Required Skills & Qualifications

Bachelor's Degree in any discipline. 2-3 years of experience as an Admin Executive, Secretary, or Office Coordinator. Strong communication skills in English and Tamil (written & verbal). Excellent organizing, planning, and multitasking abilities. Proficiency in MS Office (Word, Excel, PowerPoint) and email drafting. Pleasant personality, punctual, disciplined, and dependable. Ability to work independently with minimal supervision.

Work Environment

Office-based role in

R.S. Puram, Coimbatore

. Professional, fast-paced environment with direct reporting to the MD.
Job Types: Full-time, Permanent

Pay: ?15,000.00 - ?20,000.00 per month

Work Location: In person