Job Description

Job Summary:

This is a cross-functional role responsible for managing document control in line with ISO Standard supporting implementation and continual improvement of the Quality Management System (QMS), and providing administrative and HR support. The role ensures regulatory compliance, document traceability, personnel record management, and seamless internal communication across departments.

Key Responsibilities:

A. Document Control Responsibilities

Maintain the Master List of Controlled Documents as per ISO. Manage issuing, revision, archiving, and withdrawal of documents in both physical and ERP formats. Ensure version control and timely updates to SOPs, Quality Manuals, Work Instructions. Coordinate interdepartmental approvals and record training on document revisions. Track and file documents, audit reports, and data sheets. Support technical team by maintaining all records.

B. ISO Implementation Responsibilities

Assist in implementation and upkeep of ISO Quality System requirements. Coordinate internal audits, trainings manage and track corrective/preventive actions. Help conduct Management Review Meetings. Facilitate staff training programs on ISO standards and QMS awareness.

C. Administrative Responsibilities

Maintain office records, vendor agreements, licenses, and general administration registers. Coordinate procurement requests with the purchase and inventory. Ensure proper upkeep of office utilities, documentation stations, and visitor logs. Schedule meetings, manage calendars, and circulate internal communication.

D. HR Support Responsibilities

Maintain and update employee files, leave records, and appraisal trackers. Track attendance and support payroll coordination. Coordinate recruitment documentation and onboarding formalities. Manage statutory compliance documentation (ESI, PF, ID proofs, policies acknowledgment). Organize employee trainings, ID cards, and internal welfare communications.

E. ERP & Digital System Handling

Work on ERP modules for Quality, Admin, HR. Ensure all documents and forms are digitally stored and traceable. Generate reports for document expiry, audit compliance, and HR metrics

Required Skills & Competencies:

Document Management Tools:

MS Office, ERP Systems, Excel-based trackers

HRMS Handling:

Basic HRMS usage for attendance, leave, and payroll support

Soft Skills:

Organized, detail-oriented, confidential handling, interpersonal communication

Language Skills:

English and Hindi proficiency
Job Type: Full-time

Pay: ?15,000.00 - ?18,000.00 per month

Schedule:

Day shift
Work Location: In person