Job Description

About the Role:

Talisman Awards is seeking a dynamic and detail-oriented

Admin & Executive Assistant

to support our Managing Director and leadership team. This role requires someone with exceptional organizational and communication skills who can manage day-to-day office operations and executive-level coordination with professionalism and discretion.

Key Responsibilities:

Calendar & Scheduling

Manage the daily calendar of the MD, prioritizing meetings and appointments

Coordinate internal and external meetings, reviews, and catch-ups

Travel & Logistics

Arrange travel itineraries including flights, hotels, transport, and visa coordination for both domestic and international travel

Communication & Correspondence

Manage phone calls, emails, and messages on behalf of the MD

Follow up on pending actions, set reminders, and handle correspondence efficiently

Documentation & Reports

Assist in preparing reports, business documents, presentations, and meeting briefs

Format and proofread documents for clarity and accuracy

Meeting Support

Prepare meeting agendas, circulate invites, take minutes, and track follow-ups

Set up meeting rooms, coordinate logistics and ensure everything runs on time

Data & Record Management

Maintain organized digital and physical files for easy access

Manage the internal CRM portal and update information accurately

Expense Management

Prepare and reconcile expense reports for the MD and temporary staff

Handle petty cash, track reimbursements and follow up with accounts if needed. Liasson with vendors for services and supplies.

Office Administration

Monitor and order office supplies, ensuring optimal stock levels

Coordinate with vendors for services, maintenance, and deliveries

Maintain cleanliness and order in the workspace with the help of support staff

Project & Event Coordination

Assist in ongoing internal and client projects, including timelines and logistics

Support in the planning and execution of company events and meetings

Visitor Management

Greet and assist visitors, ensuring a warm and professional environment

Act as the point of contact between external vendors and the company

Ad-Hoc Research

Conduct internet-based research as required to support the MD's decision-making

Summarize findings and compile information in a structured format

Confidentiality

Handle sensitive business documents and confidential information with discretion

Maintain professionalism at all times when dealing with internal and external stakeholders

Job Type: Full-time

Pay: From ?30,000.00 per month

Schedule:

Day shift
Language:

English (Preferred)
Work Location: In person

Expected Start Date: 01/07/2025