Job Description

Any Graduate or Post Graduate

2 to 4 Year Experience

Admin Executive

Oversee the operations of the site office, ensuring it is organized and equipped with the necessary tools and resources to support daily operations.

Maintain and organize all site-related documentation, including permits, contracts, invoices, safety reports, work orders, and site meeting minutes. Ensure that all documents are stored properly, both digitally and physically. Serve as a point of contact between the site and the main office. Ensure effective communication between project teams, subcontractors, vendors, and management. Assist in scheduling site meetings, coordinating site visits, and ensuring that key stakeholders are kept informed about ongoing activities, deadlines, and milestones. Track and maintain site office supplies, equipment, and materials; prepare requisitions for new orders and ensure timely stock replenishment. Assist with travel, food and accommodation arrangements for project staff, contractors, and visiting personnel. Provide administrative support for site workers and contractors, such as timesheet collection & attendance tracking, vouchers making/verifying, grievance handling at site, etc. Arrange and coordinate site meetings, including preparing agendas, taking minutes, and following up on action items. Assist in tracking and reporting on site-related expenses, including material costs, labor charges, and other administrative costs. Perform other administrative tasks as needed, such as managing the filing system, handling correspondence, and coordinating with the head office for necessary resources.
Job Type: Full-time

Benefits:

Provident Fund
Supplemental Pay:

Yearly bonus
Work Location: In person