Job Description

Job Title:

Administrative Assistant

Organization:

Lexgin IP LLP

Location:

Noida (On-site) Sector 137, Noida

Employment Type:

Full-time

About Lexgin IP LLP

Lexgin IP LLP is a growing Intellectual Property Rights (IPR) firm providing services in patents, designs, copyrights, trademarks, and IP strategy for startups, MSMEs, universities, and research institutions in India and abroad.

Job Summary

The Administrative Assistant will provide day-to-day administrative and operational support to ensure smooth functioning of Lexgin IP. The role involves handling documentation, client coordination, internal records, basic accounts support, and assisting the founder and professional team with routine administrative tasks.

Key Responsibilities1. Office & Administrative Support

Manage daily office operations and maintain proper records Handle incoming calls, emails, and client inquiries Schedule meetings, hearings, and follow-ups Maintain physical and digital filing systems (client files, IP documents, invoices)

2. Client Coordination

Coordinate with clients for documents, signatures, and payments Track timelines for patent/design/copyright filings and deadlines Send reminders to clients regarding pending documents or fees Maintain client database and CRM records

3. Documentation & Compliance

Prepare basic documents such as engagement letters, invoices, and follow-up emails Assist in filing forms with IP India (under guidance) Maintain confidentiality of client and firm information

4. Accounts & Billing Support

Assist in preparing invoices and tracking payments Maintain records of professional fees, government fees, and expenses Coordinate with the accountant for GST, compliance, and reports

5. Support to Founder & Team

Assist Founder & Managing Director in administrative tasks Coordinate with patent attorneys, agents, and external consultants Support marketing/admin activities such as events, workshops, and outreach programs

Required Qualifications

Bachelor's degree (any discipline) 1-3 years of experience in administrative or office support roles Freshers with strong organizational skills may also apply

Preferred Skills

Basic knowledge of MS Office (Word, Excel, Email) Good written and verbal communication skills Strong organizational and follow-up skills Ability to handle multiple tasks and deadlines Willingness to learn basics of Intellectual Property (training will be provided)

What We Offer

Opportunity to work closely with a growing IPR firm Exposure to patents, startups, universities, and innovation ecosystem Learning-oriented environment with career growth potential Competitive salary (as per experience)

Reporting To

Managing Director - Lexgin IP LLP

Job Types: Full-time, Permanent, Fresher

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

Paid time off
Work Location: In person