Job Description

Job Title: Admin Assistant - Factory

Location: Bidadi Industrial Area
Department: Administration
Reports To: Admin Head
Employment Type: Full-time

Role Summary:

The Administrative Assistant provides clerical and organizational support to ensure efficient day-to-day operations. This role includes handling office tasks, managing communications, and supporting team members with administrative needs.

Key Responsibilities:

Greet visitors and direct them appropriately.

Schedule meetings and maintain calendars.

Organize and maintain paper and electronic files.

Prepare reports, memos, invoices, and other documents.

Order office supplies and manage inventory.

Coordinate with vendors, couriers, and service providers.

Assist in organizing company events, travel, or meetings.

Perform other general office duties as assigned.

Manage and prioritize the executive's calendar and appointments.

Screen and direct emails, phone calls, and correspondence.

Coordinate travel arrangements, itineraries, and accommodations.

Prepare executive reports, presentations, and briefing materials.

Attend meetings, take minutes, and follow up on action items.

Handle confidential information with discretion.

Liaise with internal departments and external stakeholders.

Assist with personal tasks as required.

Requirements:

Education:

Minimum Graduate in any discipline.

Experience:

4-5 years of experience in administrative role (preferably in an industrial/factory setting).

Skills:

o Strong verbal and written communication (English, Hindi, and local language preferred)

o Proficient in MS Office (Word, Excel, Outlook)

o Pleasant personality with good interpersonal skills

o Ability to handle pressure and multitask

Work Environment:

Interaction with multiple departments including HR, Admin, Security, and Operations.

Job Types: Full-time, Permanent

Pay: ₹300,000.00 - ₹350,000.00 per year

Benefits:

Health insurance Provident Fund
Ability to commute/relocate:

Bidadi, Ramanagaram, Karnataka: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person