Job Description

Admin Assistant- Programs (Operations)

Location: Goa

Roles and responsibilities:

Data Management and Upload (PRIMARY) :

Checking if the documentation is done as expected, If not then working with facilitators and getting it done


Ensure data entry by facilitators are accurately done on time

Operations and Administration:

Sorting and Packaging of student books and getting it couriered to Facilitators at respective districts


Managing the storage of books and optimum utilization of office space


Packaging of gifts/momentos if required and couriering it to all the Headmasters


Maintaining the inventory of medium wise books and other program related materials


Receiving and maintaining filled handouts accurately and keeping tap of materials inventory


Maintaining a file of all the official documents for office


Responsible for day to day operations of office inventory keeping in loop with the Manger/team

Vendor Management:

Coordinating with the vendors (Courier, Books printing) to get the tasks done


Maintaining the bills/invoices and submitting it to the Finance department

Communication:

Coordinating with Headmasters to share the progress and solve for the issues. Escalate it on a timely basis to ensure speedy resolution of the same


Keeping the internal teams and partner teams looped in to seek their support and inputs.
Writing emails to the stakeholders in reference to the task in hand.

Student Support and Tracking:

Making student support calls to collect information and tracking their journeys post our programs


Maintaining, updating the database with the same and preparing reports


Keeping/Maintaining facilitator database and documents for records


School visit, going for session observations, QC of data and reporting and coordinating with other vertical staff for work


Interpreting data from dashboards and reporting trends to the team.

Profile Requisites:

1.

Minimum 1 year commitment required with 8.5 hrs per day.

2.

Ability to multitask and prioritize tasks

3.

Clear verbal and written communication

4.

Tech Savvy (comfortable using Microsoft Office; confident of learning to operate scanners, dashboards)

5.

Ability to do a certain task multiple times with focus without getting bored.

6.

Readiness to give hand and feet support even at odd hours.

What's in it for you

Impact the outcomes: Your commitment to the cause and your youth-focused skills will directly impact the outcomes of our programs, helping thousands of youth pursue careers of their choice


Our work environment is fun, youthful, focused on excellence, and deeply committed to achieving outcomes


Exposure to a multitude of opportunities for learning directly from the experience and knowledge of a senior team


The ability to fast-track your career within Antarang and in the broader impact sector.

If you have any queries write in to

ibrahim@antarangfoundation.org

Job Type: Full-time

Pay: ₹12,000.00 - ₹14,000.00 per month

Work Location: In person