Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.



Key Responsibilities -



Executive Support

Manage executive calendars, schedule meetings, and coordinate complex travel arrangements for leadership team



Provide day-to-day coordination and administrative support to ensure seamless operations



Prepare meeting materials, take minutes, and follow up on action items



Handle confidential information with discretion and professionalism



Office Administration



Oversee comprehensive office administration including vendor management and contract coordination



Manage facilities support, ensuring optimal working environment and infrastructure maintenance



Coordinate logistics for office operations, equipment procurement, and space management



Maintain accurate documentation and filing systems, both physical and digital



Compliance and Travel Management

Handle FRRO (Foreigners Regional Registration Office) compliance and documentation



Process visa applications, renewals, and related immigration documentation



Manage travel bookings, including flights, accommodations, and ground transportation



Process expense claims and ensure adherence to company policies and procedures



Maintain compliance with local regulations and company guidelines



Expat Support Services

Provide comprehensive support to expatriate employees in India



Assist with housing arrangements, lease agreements, and accommodation setup



Coordinate relocation services including moving, settling-in assistance, and local orientation



Address daily operational needs such as banking, utilities, local registrations, and emergency support



Serve as cultural liaison and provide guidance on local customs and procedures



Required Qualifications

Bachelor's degree or equivalent experience

Minimum 3-5 years of administrative or executive assistant experience

Strong organizational and time management skills

Excellent written and verbal communication abilities

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)

Experience with travel coordination and expense management

Knowledge of visa processes and FRRO procedures preferred

Experience supporting international employees or expat services is advantageous



Key Competencies

Exceptional attention to detail and accuracy

Ability to handle multiple priorities and work under pressure

Strong problem-solving and decision-making capabilities

Cultural sensitivity and adaptability

Discretion in handling confidential information

Proactive approach with minimal supervision required

Strong interpersonal skills and professional demeanor

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.