Job Description

General Office Administration

: Administrative Assistant

Position:

Administrative Assistant

Department:

Administration

Location:

Peenya 1st Phase

Reports to:

Admin Manager

Industry:

Manufacturing

Job Purpose

The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of the manufacturing unit's office and plant administration activities.

Key Responsibilities & Duties

Manage incoming/outgoing calls, emails, and correspondence. Greet visitors, contractors, and vendors; issue visitor passes and maintain visitor log. Handle incoming/outgoing couriers and mail distribution.

Documentation & Record Keeping

Maintain and update employee attendance records, leave records, and shift rosters. Prepare and maintain files for purchase orders, work orders, invoices, and delivery challans. Assist in preparing daily/weekly/monthly production and admin reports. Manage statutory records (PF, ESI, labor law compliance documents, factory license renewals, etc.).

HR & Employee Support

Assist in onboarding formalities for new workers/operators (ID cards, uniforms, locker allocation, etc.). Coordinate with HR for payroll-related data collection (attendance, overtime, advances). Issue gate passes, material gate passes, and canteen coupons. Maintain worker welfare records (safety shoes, uniforms, lockers, etc.).

Purchase & Inventory Assistance

Raise purchase requisitions for office stationery, pantry items, housekeeping materials, and safety PPEs. Follow up with vendors and coordinate with the purchase department. Maintain stock register for stationery and consumables.

Facility & Housekeeping Coordination

Coordinate with housekeeping, security, and canteen staff. Monitor and replenish pantry supplies, drinking water, and first-aid kits. Report maintenance issues (AC, lighting, plumbing) to the maintenance team.

Meeting & Travel Coordination

Schedule internal meetings and arrange conference rooms. Book transport/accommodation for visiting HO staff or guests.

Data Entry & MIS

Update daily production data, dispatch details, and manpower reports in Excel/ERP system. Prepare PowerPoint presentations and Excel reports as required by the Plant Head.

Compliance & Safety

Assist in maintaining safety-related documentation and display boards. Support internal/external audits (ISO, customer audits, labor department inspections).
Job Types: Full-time, Permanent

Pay: ?16,000.00 - ?20,000.00 per month

Benefits:

Health insurance Provident Fund
Experience:

Administration: 2 years (Preferred)
Location:

Peenya I Stage, Bengaluru, Karnataka (Preferred)
Work Location: In person