Job Description

Job Summary:

We are seeking a highly organized and proactive

Admin Assistant

to work closely with the

CEO

and support day-to-day administrative and financial operations. This role involves handling office administration, Tally-based accounting, and banking tasks, ensuring smooth functioning of CEO's office and timely execution of critical responsibilities.

Key Responsibilities:

CEO Assistance & Office Coordination:

Provide direct administrative support to the CEO, including managing schedules, meetings, and official correspondence. Draft letters, emails, and reports on behalf of the CEO. Ensure smooth coordination with internal teams and external stakeholders as per CEO's instructions. Maintain confidentiality of sensitive information and documents.

Finance & Tally Responsibilities:

Record all financial transactions in

Tally

with accuracy and maintain proper documentation. Prepare vouchers, receipts, and reconcile ledgers regularly. Assist in preparing financial reports and data for CEO review and donor presentations. Maintain petty cash and process expense reimbursements for CEO's office.

Banking & Compliance:

Manage all

bank-related tasks

Coordinate with banks for account openings, KYC updates.. Prepare banking documents for audits, donor fund utilization reports, and statutory compliance.

Administrative Tasks:

Handle procurement of office supplies and vendor coordination for CEO office requirements. Maintain proper filing of important documents, agreements, and confidential records. Support logistics for CEO's travel, meetings, and events.

Required Qualifications & Skills:

Education:

Graduate in Commerce, Business Administration, or related field.

Experience:

2-4 years in admin and accounts role; experience supporting senior leadership preferred.

Technical Skills:

Proficiency in

Tally ERP 9 / Tally Prime

. Strong command over MS Office (Excel, Word, PowerPoint) and email etiquette.

Other Skills:

Strong organizational and multitasking ability. Good understanding of banking processes and financial documentation. High integrity and ability to handle confidential information. Excellent written and verbal communication in English and Hindi.

Preferred:

Prior experience in NGOs or working directly with CEO-level leadership. Knowledge of statutory compliance (GST, TDS basics). Ability to work under pressure and meet strict deadlines.

Employment Type & Benefits:

Full-time role at SHEOWS Head Office. Opportunity to work closely with the leadership team on impactful projects. Exposure to admin, finance, and NGO operations at the executive level.
Job Type: Full-time

Pay: ₹35,000.00 - ₹45,000.00 per month

Work Location: In person