Job Description

Key Result Areas (KRAs) for Administrative Assistant

1. Attendance Management

Maintain accurate and complete attendance records for all employees (using company systems). Generate and print monthly employee attendance reports for security by the end of each month. Review and email attendance reports to accounts and relevant management on the 1st of each month.

2. Financial Transactions

Verify and record all petty cash transactions accurately into the petty cash sheet. Ensure all petty cash vouchers are signed by both purchaser and user. Maintain separate petty cash sheets for each month, with accurate recording of previous balance.

3. Document Management and Record Keeping

Update various documents and sheets as per deadlines: PO Status (after dispatch and material received) Outstanding Status GST Details Maintain organized filing systems for documents: (Locations specified in the list) Attendance (Desktop ? Folder ? Attendance) Petty Cash (Desktop ? Petty Cash) PO Status & Outstanding Status (Desktop ? Folder ) Proforma Invoice & Quotation (Desktop ? Folder )

4. Material Management

Manage material procurement effectively: Maintain stock levels and generate purchase orders for required items. Utilize designated formats for purchase orders Track material delivery schedules and follow up with vendors (using Desktop ? Desktop running ? Vendor Details).

5. Goods Received Note (GRN) Processing

Process GRNs upon material receipt: Verify invoice date, rate, and quantity against purchase order details. Ensure quality check by the Quality Engineer. Obtain approval from the Plant Head. Attach the GRN to the purchase bill.

6. Sales & Dispatch Management

Generate invoices and challans accurately following the specified steps. Prepare labor invoices for Thriam Polymers after relevant dispatches. Update dispatch details and PO status for relevant personnel after Legrand dispatches.

7. Monthly Responsibilities (Variable Weighting)

Assist with salary disbursement tasks as instructed. Maintain and update stock statements (monthly updates & submissions). Manage courier deliveries of documents and bills to the Mumbai office (twice monthly). Verify, scan, and email received bills to the Mumbai office. Support with bank, CA, and GST office interactions (as needed). Participate in monthly meetings with staff and laborers support HR activity.

Note:

Monthly Responsibilities" may vary depending on the current needs and priorities.

These KRAs provide a clear overview of the key areas the Administrative Assistant needs to focus on to ensure smooth administrative operations within Thriam

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

Provident Fund
Experience:

Admin assistances: 1 year (Preferred)
Language:

Hindi (Preferred) English (Preferred)
Location:

Ahmednagar, Maharashtra (Preferred)
Work Location: In person