Job Description

Key Responsibilities:

Position Overview

The Admin & Facility Executive is responsible for overseeing the day-to-day administration, facility
management, vehicle management, and support services of the organization. The role ensures that all
facilities, vehicles, and services are maintained, delivered efficiently.

Administration

?Vendor Management with good negotiation skills
?Maintain proper documentation for administrative activities
?Vehicle Management
?Logistics coordination

Facility Management

?Oversee operation and maintenance of infrastructure: office premises, electrical systems,
plumbing, etc.
?Ensure workplace safety and fire safety
?Supervise cleaning, pest control, and hygiene standards across office facilities
?Coordinate preventive and breakdown maintenance with facility vendors.
?Monitor energy consumption and implement cost-saving initiatives (LED lighting, etc.)
?Oversee AMC contracts and ensure service levels are met
?Taking care of indoor Plants

Vehicle Management

?Manage company-owned cars
?Schedule and supervise regular maintenance, servicing, and repairs of all vehicles.
?Ensure compliance with RTO regulations, insurance renewals, PUC certificates, and other
statutory requirements.
?Manage driver schedules, discipline, training, and performance.
?Plan routes, allocate vehicles for staff/guest movements, and monitor fuel consumption.
?Maintain vehicle usage records, logbooks, and expense reports.
?Ensure timely replacement/upgrade of vehicles as per usage and lifecycle.

People & Vendor Coordination

?Liaise with internal departments for admin, facility, and transport requirements.
?Manage contracts with facility management companies, security agencies, transport vendors,
and housekeeping providers.

Skills & Competencies

?Strong organizational and multitasking skills.
?Knowledge of facility and vehicle management systems and statutory compliances.
?Problem-solving
?Computer literate
?English speaking
?Adaptable to changing environment due to AI

Qualifications & Experience

?Graduate (preferred: degree/diploma in Facility/Vehicle/Administration Management or related
field).
?1 year experience in administration, facility and vehicle management in a good company

Job Type: Full-time

Pay: ₹17,384.85 - ₹59,791.79 per month

Work Location: In person