Job Description

Job Title: Admin and Facilities Manager
Job Summary:
The Admin and Facilities Manager will oversee and manage all administrative and facility-related operations to ensure a safe, efficient, and productive work environment. This role requires strong leadership, organizational skills, and the ability to manage multiple responsibilities across office management, vendor coordination, compliance, and budgeting.
Key Responsibilities:
Administrative Management

• Supervise day-to-day office operations including front desk, mailroom, and administrative support.
• Develop and implement office policies and procedures.
• Manage travel, accommodation, and logistics for employees and visitors.
• Coordinate internal/external events, meetings, and conferences.

Facilities Management

• Oversee maintenance, cleanliness, and safety of office premises.
• Plan and execute office relocations, expansions, and space utilization.
• Ensure compliance with health, safety, and environmental regulations.
• Manage building systems including HVAC, electrical, plumbing, and security.

Vendor & Contract Management

• Negotiate and manage contracts with vendors for services like housekeeping, security, catering, and maintenance.
• Monitor service levels and ensure timely delivery and quality.
• Budgeting & Financial Oversight
• Prepare and manage budgets for administrative and facility operations.
• Track expenses and ensure cost-effective procurement and resource utilization.

Compliance & Reporting

• Maintain documentation for audits and statutory compliance.
• Prepare reports on facility operations, maintenance schedules, and administrative KPIs.

Qualifications:

• Bachelor's degree in Business Administration, Facilities Management, or related field.
• 7-10 years of experience in administration and facilities management, preferably in an IT or corporate environment.
• Certifications like FMP (Facility Management Professional) or PMP (Project Management Professional) are a plus.

Skills Required:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite, facility management software, and project tracking tools.
• Knowledge of building systems, safety regulations, and vendor management.
• Leadership and team management capabilities.

Preferred Attributes:

• High attention to detail and problem-solving mindset.
• Ability to work independently and collaboratively.
• Adaptability to changing priorities and environments.
• Customer service orientation and proactive approach.

Skills Required