Job Description

Job Title:

Admin and Dispatch Executive

Department:

Administration / Logistics

Location:

Madurai

Reporting To:

Managing Director

Job Purpose:

To manage day-to-day administrative activities and ensure smooth and timely dispatch of goods. The role involves coordination between internal teams, vendors and transporters to maintain efficient operations and documentation compliance.

Key Responsibilities:

1. Administration

Oversee general office administration such as housekeeping, stationery and maintenance. Coordinate with vendors for office supplies, repairs and maintenance. Support HR and Accounts teams in administrative documentation. Ensure compliance with company policies and safety regulations. Maintain records of utility payments, licenses and renewals.

2. Dispatch & Logistics

Plan and execute daily dispatch schedules as per customer orders. Prepare dispatch documents (invoice, delivery challan, e-way bill, transport documents). Coordinate with transporters and ensure timely pickup and delivery of goods. Monitor material movement from warehouse to customer. Track shipments and update customers on dispatch status. Maintain dispatch records and submit daily/weekly dispatch reports. Handle returns, damages, or discrepancies in dispatches.

3. Coordination & Communication

Liaise with production, stores, and accounts teams for dispatch-related activities. Communicate with customers regarding dispatch details and delivery timelines. Coordinate with courier partners and logistic service providers.

4. Documentation & Reporting

Maintain accurate dispatch logs and MIS reports. Ensure proper filing of all transport and delivery documents. Support audits by providing dispatch and administrative records.

Qualifications & Skills:

Education:

Bachelor's degree in Administration / Logistics / Commerce or related field.

Experience:

2-5 years in office administration and dispatch/logistics operations.

Skills Required:

Strong coordination and multitasking abilities. Knowledge of dispatch procedures and logistics documentation. Proficiency in MS Office (Excel, Word, Outlook). Good communication and interpersonal skills. Attention to detail and accuracy.

CONTACT NO: HR MANAGER - 90423 90473

Job Types: Full-time, Permanent

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits:

Cell phone reimbursement Health insurance Provident Fund
Work Location: In person