Job Description

.Enquiry & Client Handling

Receive all new project enquiries (phone, WhatsApp, email, website). Maintain an

enquiry log sheet/CRM

(Airtable/ClickUp/Excel). Do

initial follow-ups

: share company profile, collect basic client info, schedule meetings. Act as

first point of contact

for routine client queries (status updates, document requests). Escalate serious/technical queries to you or PM.

2. Administrative Support

Maintain company documentation (contracts, agreements, NDAs, approvals, compliance docs). Coordinate meetings (internal + client), prepare agendas and minutes. Organize and archive site reports, drawings, and correspondence. Track project timelines in ClickUp/Airtable (updating based on site engineer/QS input). Handle basic procurement follow-up: calling vendors, checking delivery status.

3. Accounts & Finance Assistance

Record all

expenses

(bills, site petty cash, staff reimbursements). Prepare

basic invoices

for clients. Track incoming payments vs outstanding receivables. Maintain vendor payment log (who's been paid, who's pending). Generate

monthly expense/cash flow reports

for you. Coordinate with external accountant/CA for tax, GST, compliance.

4. Coordination & Communication

Liaison between

clients ? contractors ? consultants

for routine paperwork. Collect and consolidate

daily site updates

from site engineer (photos, reports). Draft professional emails and WhatsApp messages to clients/vendors. Ensure timely reminders are sent to staff/clients (payments due, approvals pending).

5. Reporting & Support

Weekly summary report: enquiries received, follow-ups done, invoices raised, expenses logged. Monthly financial summary: receivables, payables, balance. Support business development by maintaining

contact database

of clients, vendors, contractors. Assist in preparing

proposals, presentations, and tender submissions

.
Job Type: Full-time

Pay: ₹10,000.00 - ₹12,000.00 per month

Education:

Bachelor's (Required)
Experience:

Accounting: 1 year (Preferred) Administration: 1 year (Preferred)
Language:

English (Preferred) Malayalam (Required)
Location:

Manjeri, Kerala (Required)
Work Location: In person