Job Description

Job Title

Employee Expense Reimbursement Executive / Expense Management Officer

Department

Finance / Accounts / Operations

Industry

Retail

Job Summary

The Employee Expense Reimbursement Executive is responsible for managing, reviewing, and processing employee expense claims in line with company policies. This role ensures timely reimbursement, accurate record-keeping, and compliance with internal controls and financial regulations across retail operations.

Key Responsibilities

Review, verify, and process employee expense reimbursement claims (travel, meals, mobile, petty cash, store-related expenses, etc.) Ensure all claims comply with company expense policies and approval hierarchies Coordinate with store managers, regional teams, and employees to resolve discrepancies Maintain accurate records and documentation for audits and reporting Process reimbursements through payroll or accounting systems within defined timelines Monitor expense trends and flag unusual or non-compliant claims Support monthly and yearly expense reporting for finance and management Assist in updating expense reimbursement policies when required Ensure compliance with internal controls, accounting standards, and statutory requirements

Required Skills & Competencies

Knowledge of expense reimbursement processes and accounting basics Familiarity with retail operations and multi-location expense handling Attention to detail and strong verification skills Proficiency in MS Excel and accounting/ERP systems Good communication and coordination skills Ability to handle high volumes of transactions efficiently

Qualifications

Bachelor's degree in Commerce, Accounting, Finance, or related field 1-3 years of experience in expense management, accounts payable, or retail finance (can vary)

Preferred Experience

Experience working with retail chains or multi-store environments Hands-on experience with expense management tools or ERP systems (SAP, Oracle, Tally, etc.)

Key Performance Indicators (KPIs)

Timely processing of expense claims Accuracy and compliance rate Reduction in reimbursement discrepancies Employee satisfaction with reimbursement turnaround time
Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

Health insurance Provident Fund
Ability to commute/relocate:

Doddakallasandra, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

How many years' experiences you have? What is your take home salary ?
Experience:

Accounting : 2 years (Required)
Work Location: In person