Job Description

Accounts Payable (AP) Executive - UK Accounting

Experience:

2-5 years

Location:

Turbhe - Vashi, Navi Mumbai

Department:

Finance & Accounting

About the Role

We are looking for a highly disciplined

Accounts Payable (AP) Executive

to take full ownership of

vendor payments, payment sheets, and reconciliations

. This is a

critical role

requiring accuracy, strong controls, and end-to-end visibility over outgoing payments and vendor balances.

Key Responsibilities

Invoice Processing

Review, verify, and post

vendor invoices

in Xero.

Ensure invoices are supported with proper approvals and documentation.

Track invoice due dates and payment terms accurately.

Payment Sheet Preparation (CRITICAL RESPONSIBILITY)

Prepare

detailed payment sheets

with:

Ensure payment sheets are

accurate, complete, and validated

before release.

Coordinate with internal teams for payment approvals.

Payment Execution & Tracking

Support execution of vendor payments as per approved schedules.

Maintain clear payment trackers with status updates.

Share remittance details with vendors where required.

Reconciliations (CRITICAL RESPONSIBILITY)

Perform

vendor ledger reconciliations

regularly.

Reconcile payment sheets with bank statements and ledger postings.

Identify and resolve duplicate payments, missing entries, or mismatches.

Month-End & Reporting

Support AP month-end closing activities.

Prepare AP ageing and outstanding schedules.

Assist in audit queries related to vendor balances and payments.

Compliance & Controls

Ensure AP processes comply with internal controls and audit standards.

Support VAT applicability checks on vendor invoices.

Maintain organised records for audits and statutory reviews.

Qualifications & Skills

B.Com in Accounting, Commerce, or Finance.

2-5 years of strong AP and payment processing experience.

Proven experience in preparing payment sheets

and handling reconciliations.

Strong knowledge of

Xero

and

Excel (must be comfortable with large datasets)

.

Familiarity with FX involving vendor compliance basics.

High accuracy, discipline, and ownership of payments.

(Preferred) Experience with UK vendors or international payments.

Mandatory Knockout Questions

Have you independently prepared vendor

payment sheets

?

Have you performed

vendor and payment reconciliations

?

Are you comfortable handling high-value and time-sensitive payments?

Are you proficient in Xero and Excel?

Are you comfortable working full-time from our Navi Mumbai office?

Job Type: Full-time

Pay: ?300,000.00 - ?700,000.00 per year

Work Location: In person