Job Description

Invoice Management

Receive and organize incoming invoices from vendors.
Verify accuracy and completeness of invoices.
Match invoices to purchase orders and goods receipts (3-Way Match).
Route invoices for appropriate approvals in Basware.
Process validated invoices for payment within required timelines.
Investigate and resolve issues for invoices flagged as:
Duplicates
Validation Failed
Returned/Rejected
Unmatched

Systems & Data Integrity

Maintain a strong working knowledge of Basware, JD Edwards, and Microsoft Excel.
Ensure accuracy and compliance in all system entries and updates.
Perform cross-system validation between JD Edwards and Basware.

Account Reconciliation & Vendor Relations

Reconcile vendor statements with internal records to identify discrepancies.
Proactively communicate with vendors to resolve payment and invoice issues.
Work with vendors to ensure their accounts are current and correct.
Support recovery of overpayments through:
Vendor negotiation for refunds or credit memos
Analyzing payment history and identifying payment errors
Documenting resolution steps and outcomes

Issue Resolution & Liaison Responsibilities

Serve as point of contact between internal departments and external vendors.
Troubleshoot and resolve payment delays or processing roadblocks.
Escalate unresolved issues to appropriate stakeholders when necessary.

Controls & Compliance

Implement and follow control procedures to prevent overpayments and discrepancies.
Always adhere to company and departmental policies and procedures.
Comply with requirements detailed in the Specialty Addendum.

Reporting & Documentation

Prepare and deliver timely reports as required by Client policies or management.
Log daily productivity and maintain accurate records (manual or system-driven).
Track invoice volumes, exceptions, and resolution statistics for performance metrics.

Special Projects & Other Duties

Assist in APX/DBR efforts to resolve open debits and recover funds from suppliers.
Participate in audits or special financial reviews as needed.
Perform additional tasks and responsibilities as assigned by management.

Job Type: Full-time

Pay: ₹800,000.00 - ₹950,000.00 per year

Experience:

US Account reconciliation: 3 years (Required) US Accounting: 3 years (Required) Invoice Management: 3 years (Required) US GAAP: 3 years (Required) Reporting and Documentation: 3 years (Required)
Work Location: In person