The Accounts Payable Lead will be responsible for overseeing the end-to-end Accounts Payable cycle, vendor management, marketplace reconciliation, and compliance. This role requires strong analytical skills, leadership abilities, and hands-on experience in e-commerce accounting operations. The candidate will be expected to handle vendor escalations, guide junior team members, and support month-end closing and audit requirements.
Key Responsibilities
Lead the Accounts Payable operations and ensure accuracy and timeliness in invoice processing and payments.
Process, verify, and record vendor invoices in the accounting system.
Match Purchase Orders (PO), Goods Receipt Notes (GRN), and resolve discrepancies with Procurement and Warehouse teams.
Manage vendor payment cycles (NEFT / RTGS / UPI), payment scheduling, approvals, and documentation.
Maintain vendor ledgers and resolve vendor queries and reconciliation issues.
Reconcile marketplace statements (Flipkart, Meesho, Ajio, Myntra, etc.) including commissions, logistics charges, returns, penalties, and weight disputes.
Coordinate with logistics partners for freight bill verification and RTO claim settlements.
Ensure monthly reconciliation of marketplace settlements and recovery of claimable amounts.
Maintain and post prepaid expenses, accruals, and support Fixed Asset Register updates and amortization.
Handle TDS calculations, payments, and working support for TDS returns.
Support GST compliance, including verification of Input Tax Credit documentation and reconciliations.
Perform month-end closing activities including AP accruals, GR/IR reconciliation, vendor ageing review, marketplace settlement true-ups, and pass necessary journal entries.
Reporting & MIS
Prepare weekly AP Ageing Reports and present payable status to Finance Manager.
Prepare monthly Accounts Payable MIS and vendor reconciliation summaries.
Highlight critical vendor issues, overdue balances, and claim recoveries.
Leadership & Team Handling
Supervise and guide junior AP team members.
Ensure task allocation, review entries, and maintain process discipline.
Conduct training sessions on vendor reconciliation, marketplace accounting, and documentation standards.
Assist in improving workflow efficiency and strengthening internal controls.
Audit & Compliance
Prepare audit schedules and provide support during Internal and Statutory Audits.
Ensure proper documentation, internal control compliance, and timely record maintenance.
Required Skills & Qualifications
CA or CA Inter with minimum
2+ years of relevant experience
.
Strong experience in Accounts Payable;
e-commerce industry experience preferred
.
Good communication skills in
English
(spoken & written).
Hands-on experience with Tally ERP / Zoho Books or similar accounting platforms.
Proficiency in Excel: VLOOKUP, Pivot Tables, Data Validation, Reconciliation.
Strong understanding of GST, TDS, Purchase Accounting, and Vendor Reconciliation.
Ability to work under deadlines and handle escalations.
Preferred Attributes
Experience working with marketplace seller portals and finance dashboards.
Negotiation capability for vendor and logistics dispute resolution.
Detail-oriented, disciplined, and team-focused mindset.
Job Types: Full-time, Permanent