Job Description

Position Summary

The Accounts Payable Executive is responsible for managing and processing supplier/vendor invoices, ensuring timely payments, maintaining accurate records, and controlling expenses for the hospital/hospitality operations. The role ensures compliance with company financial policies, statutory requirements, and supports smooth financial operations.

Key Responsibilities1. Invoice Management

Receive, verify, and process supplier invoices for food & beverage, housekeeping, medical supplies, consumables, and operational purchases. Match invoices with purchase orders (PO) and goods receipt notes (GRN). Verify price, quantity, tax, and vendor details before posting. Identify discrepancies and coordinate with procurement and stores for resolution.

2. Payment Processing

Prepare vendor payment schedules (cheques, online payments, RTGS/NEFT). Ensure timely settlement of vendor dues as per credit terms. Process advances, partial payments, and reimbursement claims. Maintain proper documentation of all payments.

3. Vendor Management

Maintain updated vendor masters and contract terms. Coordinate with vendors on invoice clarifications, payment status, and reconciliation. Ensure service-level agreements and credit timelines are followed.

4. Reconciliation & Reporting

Perform monthly vendor ledger reconciliations. Assist in month-end closing: accruals, provisions, and expense reports. Track outstanding amounts, aging analysis, and pending invoices. Provide periodic reports to Finance Manager.

5. Compliance & Audit

Ensure GST, TDS, and statutory deductions are applied correctly. Maintain proper documentation for internal and statutory audits. Ensure adherence to company accounting policies and finance SOPs.

6. Coordination with Departments

Work closely with stores, purchase, F&B, operations, and HR for supporting documents. Coordinate for PO issuance, GRN confirmation, and inventory validation.

Required Skills & Competencies

Strong knowledge of accounts payable processes. Experience in hospitality/hospital finance preferred. Hands-on experience with Tally ERP/SAP/Oracle or any accounting software. Good knowledge of GST, TDS, & statutory compliance. Excellent numerical accuracy and attention to detail. Strong communication and vendor-handling skills. Ability to work under deadlines.
Job Type: Full-time

Pay: ?9,289.63 - ?37,144.89 per month

Work Location: In person