Job Description

Position Overview

The Accounts Payable Executive is responsible for managing vendor invoices, verifying bills with project teams, ensuring accurate cost booking, and processing timely payments. The role requires strong coordination with procurement, site teams, QS/billing teams, and vendors to maintain proper financial control in a project-based environment.

Key Responsibilities1. Invoice Processing & Verification

Receive, verify, and process vendor invoices, subcontractor bills, material bills, and labour bills. Verify invoices against

PO, WO, GRN, site measurement sheet, and delivery challans

. Check correct

tax calculation

, GST applicability, and any deductions (TDS/TCS). Ensure invoices are aligned with

project budgets, BOQ, and contract terms

.

2. Vendor Coordination & Reconciliation

Coordinate with vendors for invoice clarification, pending documents, and payment status. Maintain detailed vendor accounts and perform

monthly vendor reconciliation

. Resolve mismatches in quantities, rates, advances, and retentions.

3. Payment Processing

Prepare payment summaries and recommend payments based on due dates and credit terms. Process payments through

NEFT/RTGS/online banking

. Track outstanding payments, advance adjustments, retention amounts and release.

4. Project Cost Control Support

Coordinate with Project Managers, QS/Contracts team and Procurement for invoice approvals. Assist in

project cost reports

, expense tracking and cost-to-complete analysis. Post project expenses accurately to the correct cost center / project code.

5. Documentation & Compliance

Maintain all supporting documents: PO, WO, GRN, DC, RA bills, certification sheets. Ensure compliance with

company SOPs

, statutory regulations and audit requirements. Assist in internal and external audits related to accounts payable.

6. GST / TDS Responsibilities

Ensure correct GST input credit booking. Track vendor GST compliance and maintain required documents for audits. Deduct and file

TDS

as per applicable tax laws; share TDS certificates with vendors.

Skills & Competencies Required

Strong knowledge of

construction/interior project billing structure

. Proficiency in

MS Excel

, ERP/Tally/Zoho/SAP or other accounting software. Understanding of GST, TDS, HSN codes, and compliance requirements. Good communication and coordination skills with project teams and vendors. Attention to detail, accuracy, and ability to work under deadlines.

Educational & Experience Requirements

B.Com / M.Com / MBA (Finance)

or similar qualification.

2-6 years experience

in Accounts Payable, preferably in

Interior Fit-Out / Construction / Contracting

firms. Experience in handling

material invoices, subcontractor bills, RA bills, and labour vendor billing

.

Key Deliverables

Accurate and timely invoice booking. Zero-error vendor reconciliation. Timely payment cycle management. Proper compliance with GST/TDS and audit requirements. Well-maintained project-wise financial records.
Interested candidates can email me at careers@padams.in.

Job Types: Full-time, Permanent

Pay: ₹183,340.07 - ₹869,154.43 per year

Work Location: In person