Job Description

The HRS Accounts Payables Coordinator is responsible for the processing of payments to HR vendors This role will monitor and process payment of claims for various HR vendor invoices and benefit plans billing to internal clients The Coordinator handles assigned vendors and carriers for both Canada and the United States S/he performs the necessary analysis and review of billings for accuracy and proper company/department allocation, resolve billing issues and code for payment Completes payments by receiving, processing, verifying, and reconciling invoices for various HR vendors, including back up for benefits billing Verify and investigate discrepancies, by reconciling vendor accounts and monthly statements Charges expenses by recording entries to appropriate cost centers Ensures credit is received for outstanding memos. Verifies vendor accounts by reconciling monthly statements and related transactions. Prepare accurate self-bills for assigned carriers, as well as processing carrier produced bills to ensure timely payment Monthly benefits billing process includes analysis of all health and welfare benefits to auditing for accurate employee allocation and active employee enrollment Responsible for ensuring all billing information is current and up to date, reconciled and entered to the accounting system for payment and resolves billing discrepancies (self-billing or reconciling of carrier invoices) per billing cycle Work collaboratively with other departments for providing billing information and/or requesting information to pay invoices, and maintain records of invoices and support documents as needed Continuously identify ways to automate and streamline processes Document, follow, and revise process documents and workflow, as needed, to ensure changes in process are captured as they occur Respond to request generated via tickets, email inquiry, chat or telephone inquiries in a timely and consistent manner, ensuring all requests are logged into the case management system Other projects and responsibilities that may be required JOB REQUIREMENTS AND QUALIFICATIONS Bachelors degree; or equivalent combination of education and experience Minimum of 2 years experience in health benefits reconciliation and/or accounting HCM experience - Workday preferred Advanced Excel skills including vlookup, pivot tables and power queries Client-service oriented Ability to problem solve and exercise sound judgment Analytical thinker Excellent written and verbal communication skills Conscientious with a strong attention to accuracy and details Highly organized and able to manage multiple priorities Self-motivated to take initiative and ownership on issues and manage to resolution Ability to handle confidential information

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