Job Description

About Allvue:

We are Allvue Systems, the leading provider of software solutions for the Private Capital and Credit markets. Whether a client wants an end-to-end technology suite, or independently focused modules, Allvue helps eliminate the boundaries between systems, information, and people. We're looking for ambitious, smart, and creative individuals to join our team and help our clients achieve their goals. Working at Allvue Systems means working with pioneers in the fintech industry. Our efforts are powered by innovative thinking and a desire to build adaptable financial software solutions that help our clients achieve even more. With our common goals of growth and innovation, whether you're collaborating on a cutting-edge project or connecting over shared interests at an office happy hour, the passion is contagious. We want all of our team members to be open, accessible, curious and always learning. As a team, we take initiative, own outcomes, and have passion for what we do. With these pillars at the center of what we do, we strive for continuous improvement, excellent partnership and exceptional results. Come be a part of the team that's revolutionizing the alternative investment industry. Define your own future with Allvue Systems!
Education/Certifications:

University Degree in related discipline preferred

Computer Skills

Strong Excel skills

Language Skills

Excellent English written and verbal communication

Job Summary:

The Accounts Payable Clerk is responsible for supporting the accounts payable process, ensuring accuracy, timeliness, and compliance with organizational policies and procedures. This individual will handle invoice processing, payment scheduling, vendor reconciliations, and communication with internal teams and external stakeholders.




Requirements:

Minimum 1 to 3 years of accounting experience Strong organizational skills High attention to detail NetSuite experience (preferred)



Responsibilities:

Accounts Payable Workflow:

Enter vendor bills into NetSuite daily upon receipt, ensuring proper coding to General Ledger accounts.
Communicate with vendors to resolve invoice discrepancies or payment issues.
Run Accounts Payable Aging Reports regularly and prioritize payments based on due dates and contractual obligations.
Create bill payments in NetSuite for approved invoices, with payment methods including wire transfers, ACH, and checks.

Reconciliation and Payments:

Reconcile the Accounts Payable account as part of the month-end close process.
Reconcile state-specific sales tax monthly using NetSuite and Avalara, ensuring tax compliance across jurisdictions.
Ensure timely processing and payment of employee expenses in accordance with company policies.

Audit and Financial Support:

Support the accounting audit process by providing AP-related documentation and reconciliations as required.
Assist with developing components of financial forecasts and budgeting related to vendor costs and recurring expenses.

Process Improvements:

Identify and implement process improvements to increase AP efficiency and reduce errors.
Collaborate with internal teams to address gaps in invoice management, approvals, and compliance.

Additional Responsibilities:

Respond promptly to business partner inquiries and provide ad-hoc analysis to support financial decisions.
Take ownership of special projects and other duties as assigned to support the finance team's goals.

Skills and Competencies:

Core Competencies:

Exceptional attention to detail and accuracy in invoice processing, payment preparation, and reconciliations.
Strong time management and organizational skills to handle high-volume tasks efficiently.
Analytical problem solver capable of identifying discrepancies and resolving vendor or payment-related issues.

Communication Skills:

Excellent verbal and written communication skills to interact with vendors and internal teams.
Ability to respond to inquiries promptly and convey financial insights clearly.


What We Offer:
Health Coverage options along with other voluntary benefits Enterprise Udemy membership with access to thousands of personal and professional development courses 401K with Company match up to 4% or Employee Pension plan Competitive pay and year-end bonus potential Flexible PTO Charitable Donation matching, along with Volunteer and Voting PTO Numerous team building activities to promote collaboration in a fun and fast-paced work environment

EEOC Statement:

Allvue Systems provides equal employment opportunities (EEO) for all employees and applicants for employment. We recognize the real value of bringing people together from diverse backgrounds, experiences and perspectives - we don't just accept difference, we celebrate and support it. We are committed to advancing these efforts through our strategies to hire, promote, create and support a diverse and inclusive environment throughout our workforce and workplace. It is our policy to prohibit discrimination and harassment of any type without regard to race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. In addition, Allvue will provide reasonable accommodations for qualified individuals with disabilities.