Job Description

Job Summary
The Accounts & Operations Executive will be responsible for managing day-to-day financial operations, sales and purchase accounting, rental management, reporting, compliance, and e-commerce coordination. The role requires strong accounting knowledge, attention to detail, operational discipline, and proactive coordination with internal teams, suppliers, and customers.
Key Responsibilities
1. Sales & Receipts Management

• Verify daily sales for Head Office (KPCT) and Branch (ABH), including cash counter bills and credit sales.
• Pass receipt entries based on collections and maintain accurate records in the accounting software.
• Monitor and track outstanding credit bills to ensure balances are correctly maintained.

2. Purchases & Payments

• Review and verify daily purchase entries.
• Process payments after reconciling party ledgers and accounts.
• Coordinate with vendors to validate outstanding balances before releasing payments.
• Manage payments related to credit cards, FMB, and other expenses.

3. Daily & Weekly Reporting

• Prepare and circulate daily reports covering:

• Sales (HO & Branch)
• Updated purchases
• Payments made
• Generate and share weekly sales and rental receipt reports for Head Office and Branch.

4. Rental Management

• Verify daily rental receipts, including due dates, tenure, and amounts received.
• Maintain and update Excel trackers for:

• Outstanding rental receipts
• Rental stock issued
• Conduct physical verification of rental returns before updating software and registers.
• Maintain a comprehensive rental register as the primary reference for:

• Receipts
• Renewals
• Returns
• Manage supplier rental payments alongside customer rental collections.
• Maintain separate files for major corporate clients (Apollo, Jupiter, Sunburst, etc.).
• Regularly follow up with customers on outstanding rental dues.

5. E-commerce & Online Platforms

• Monitor daily sales and inventory on Amazon.
• Update and list new products on Amazon, THP, CNC, and IndiaMART.
• Analyze product performance, reviews, and sales trends.
• Evaluate cost effectiveness and pricing for existing and new products.
• Identify alternative sourcing options to improve margins.
• Explore B2B opportunities and recommend new product lines.
• Suggest continuous improvements for online visibility and platform optimization.
• Identify and advise management on untapped platforms such as Government e-Marketplace (GeM).

6. Monthly Reporting

• Prepare monthly sales vs rental receipt comparison reports.
• Finalize and adjust monthly sales reports (including 5% calculations) before submission to ABH officials (by the 5th of every month).
• Maintain monthly records for sales through Elder Living and THP.
• Track and maintain ABH rental payment records.

7. SOPs, Budgeting & Compliance

• Create, document, and maintain Standard Operating Procedures (SOPs) for Cure & Care operations.
• Communicate SOPs to staff periodically to ensure adherence.
• Prepare annual budgets and monitor performance against budgets throughout the year.

8. Expense & Staff Management

• Track petrol bills and ensure timely submission by staff.
• Record expenses accurately, including applicable GST.
• Monitor staff advances and leave records.
• Share staff-related updates with management prior to salary processing.

9. GST & Statutory Compliance

• Handle GST compliance for Care & Beyond, including:

• Periodic sale entries
• Preparation and submission of quarterly GST returns
• Improving GST reporting processes
• Conduct ageing analysis for supplier payments.

10. Additional Responsibilities

• Ensure proper maintenance of rental stock and registers.
• Maintain separate files and documentation for corporate clients.
• Conduct weekly reviews and follow-ups on outstanding sales and rental receivables.
• Proactively provide suggestions and insights to support business growth and management decisions.

Qualifications & Skills

• Bachelor's degree in Commerce, Accounting, Finance, or a related field.
• Strong knowledge of accounting principles, GST, and financial reporting.
• Proficiency in MS Excel and accounting software.
• Experience handling rentals, receivables, payables, and reconciliations.
• Good communication and coordination skills.
• High attention to detail and ability to manage multiple operational tasks.

Skills Required