? Budget vs Actuals statement with Variance analysis
? Quarterly reports - GPSA
? YEP report - GPSA
Fundraising:
? Monthly FR Income file share with the FR Team
? Coordinate with FR Finance for the Invoice
? Accounting FR Income & FR Fee with Budget codes
? Verification of the FR Fee with Data file before process the payment
? FR Income & Fee Budget vs Actuals analysis as per FR & as per GP
Bank matters:
? Periodically update Re-KYC for the Bank accounts as and when required
? Submission of the documents for addition/deletion of signatories
? Apply for the Netbanking for the new signatories as and when required
? Collect FD statements and account the interest income quarterly
? Collect the year-end balance confirmations from all the Banks
Other works:
? Ensuring day-to-day transactions such as accounts payable, receivable, payroll are recorded properly
? Verifications of employees advances / expenses claims
? Performing timely and accurate month-end journal entries and Trial balance reconciliation
? Verification of Salary statements / In-house consultants invoices and payments process
? Vouchers supporting documents print outs to ensure proper documentation and compliant with laws and regulations.
? Payments processing as per payments cycle
? Credit card payments verification and accounting the expenses
? Accounting of Chennai & Bangalore office expenses
? Upload transactions in Sunsystems
? Preparation of necessary reports for the Board meetings as and when required
Decisions
? Make decisions for accounting expenses under different accounting heads and budget codes
? Deduction of Tax at source based on the guidelines laid down by the law
? Guidance to the cross-functional departments for any queries
? Make decisions for the changes in the templates as and when required
Contacts
Internal:
? Bi-weekly: Executive Director: Submission of Reports / to update any other financial matters
? Daily: All members of staff in Greenpeace offices as the jobholder is the main point of contact on all finance issues.
? Daily: Fundraising (FR) department with updates of FR Income as may be required.
? Monthly: All members of staff in Greenpeace offices to ensure settlement of advances on time.
External:
? Banks: Daily - as and when required, occasionally negotiating Fixed Deposit rates, negotiate for bank charges for any transactions.
? Vendors: For Invoices /ledger statements/clarifications
Resources
Finance: Responsible for petty cash and deposit receipts at the Head Office
Assets: Responsible for maintaining transaction supporting as per statutory norms.
Organization Skills
Planning and organizing:
? Ensure proper time management by coordinating the day-to-day work. This can involve reconciling conflicting work-load priorities between Team members.
? Managing daily cash flows by ensuring only the minimum balances are retained in the Current Account(s).
Analysis:
? Monitors and reports on budget.
? 3YSP Financial Analysis
Initiative and innovation:
? Is expected to find ways of improving finance processes for the office and to make suggestions for improving Greenpeace India Standard Operating Procedures (SOP).
? Is expected to suggest to Manager ways to improve/automate processes wherever possible.
Working with others:
? Tact and diplomacy are required while dealing with others as the workload could create pressure which the job holder is expected to resolve.
Environmental demands
? Occasional travel to other locations to help in finance related issues. This is not a regular part of the job.
Other essential requirements
? Ensure confidentiality of information pertaining to Greenpeace activities and Financials.
Job Type: Full-time
Pay: ₹53,865.00 - ₹62,580.00 per month
Work Location: In person
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