Job Description

1. Collect the invoices with GRN from Show Room Manager he received from Ware house after his review and approval.

2. Convert the GRN to Invoices from the creditors/suppliers as approved from Show Room Manager and AM.

3. Enter the invoices from other supplier on review from concerned dept. head and approval from AM.

4. Put the Mark "entered" on the invoices posted in the system and move it to the file for Pending for Payments.

5. Prepare the Payment application or Prepare the PDC as per the schedule from AM.

6. Review the ledgers and SOA from suppliers to prepare for the payment.

7. Prepare and Submit the payment application for review and approval from AM

8. Notify the AM on required payments as per the urgency of the cases.

9. Pass the payment entry and reconcile the ledger balances matching with Supplier Statements.

10. Daily bank reconciliation to tally the receipts and payments.

1. Review the day book to know the previous day transactions (Purchases, Expenses, Payments, Sales and receipts)

2. Review the receipts from previous day to know the collections

3. Review and approve the deposit slips and reimburse the last day petty cash payments to bill desk or petty cashier.

4. Review the payments and check the allocation of payments to concerned expense or creditor accounts.

5. Review the debtors list and make the follow up plan for the day.

6. Review yesterday's follow up and its progress as actual collections.

7. Review the dealers list to follow up for the due payments and alert the payable if any payment is overdue from our side.

8. Extract and follow up with Salesmen about the outstanding collection from their customers

9. Weekly collection report, monthly report about the balance receivable from each branches.

10. Communication with Customers and dealers sharing SOA and acknowledge the payments and receipts.

a. Maintenance of employee records

1. The HR Officer/Admin is the overall responsible of making sure that employee records are updated.

2. There shall be prompt and close coordination between HR and Accounts Department regarding all employee movements such as new hire, promotion, resignation, separation, and retirement.

b. Payroll computation

For purposes of computing payroll, the cut-off schedule approved by Cee Pee Marble's management shall be adhered to.

1. Salary payment shall be made according to the schedule set by the Management, that is, before 10theach month.

2. Employee attendance shall be monitored by the respective supervisor and in charge of each department and shall make sure that attendance reports are timely submitted to HR/Admin for summarization process.

3. For employee absences, the HR/Admin will check for corresponding leave application, medical report, and/or other supporting documents. The role of the Finance Department is to ensure that such document has been validated by Management prior to processing leave payments.

4. The Payroll processor shall deduct LOPs from the employee's attendance days in the absence of validation from the HR/Admin.

5. Payroll payments shall be in accordance with employee contracts and local regulations

6. Salary payments shall be made through bank transfer in compliance to Wage Protection System (WPS)

7. Payroll information is considered confidential. Personnel handling payroll shall not disclose related information unless approved by MD

8. Payroll computation shall be reviewed by the AM to ensure its completeness and accuracy.

Job Type: Full-time

Language:

English (Preferred)
Work Location: In person