Job Description

JD for Accounts Executive

Vendor & Contractor Payments

Receive, verify, and process vendor bills, contractor invoices, labour bills, and service

provider bills.

Check and validate all supporting documents including work orders, purchase orders,

delivery challans, service completion reports, measurement sheets

Coordinate with vendors for invoice clarifications, discrepancies, and payment status.

Prepare and process vendor payment vouchers and support payment release as per

company policy.

Maintain an updated vendor ledger and manage vendor account reconciliation regularly.

Accounts Reconciliation

Perform periodic reconciliation of vendor accounts, advances, credit notes, and retention

amounts.

Track outstanding payables and provide timely payable reports to the management.

Reconcile branch petty cash accounts on a weekly/monthly basis.

Branch Office Petty Cash Management

Handle branch office petty cash including issuance, tracking, and replenishment.

Maintain records of petty cash vouchers, receipts, and approvals.

Ensure proper documentation and accurate posting of petty cash expenses.

Compliance & Documentation

Ensure compliance with internal financial policies, statutory guidelines, and audit

requirements.

Maintain proper filing and digital recordkeeping of all invoices, approvals, and

reconciliations.

Support internal and statutory audits by providing necessary documentation.

Reporting

Prepare periodic MIS reports related to vendor payments, outstanding liabilities, petty cash

utilization, and reconciliation status.

Provide timely updates on payment schedules and cash flow requirements.

Qualifications & Skills

Bachelor's degree in Commerce, Finance, or Accounting.

1-3 years of experience in accounts payable, vendor management, or general accounting.

Strong knowledge of invoice processing, GST, TDS, and basic accounting principles.

Proficiency in accounting software - Tally

Excellent numerical accuracy and attention to detail.

Strong communication and vendor coordination skills.

Ability to manage deadlines and work independently.

Additional Requirements

Knowledge of construction/contracting/vendor billing cycles (preferred but not mandatory).

Familiarity with MS Excel (VLOOKUP, Pivot Table, basic reconciliation tools).

Bilingual - English and Hindi