Job Description

The Accounts & Despatch Executive will manage daily accounting operations, logistics coordination, and export-import documentation. The candidate must have strong knowledge of

Tally ERP

,

GST compliance

, and hands-on experience in

import & export processes

, including documentation and shipment coordination.

Key Responsibilities1. Accounts & Finance

Maintain all day-to-day accounting entries in

Tally ERP

. Prepare and verify purchase, sales, journal, payment, and receipt entries. Manage GST invoices, e-way bills, and delivery challans. Handle vendor reconciliation, debtor/creditor management, and bank reconciliation. Prepare monthly financial statements, cash flow, stock statements, and audit reports. Assist in GST filings, TDS workings, and statutory compliances.

2. Despatch & Logistics

Manage daily despatch planning based on customer orders. Coordinate with production/warehouse teams for timely material readiness. Prepare despatch-related documents: Tax Invoice Delivery Challan E-way Bill Packing List Transport Documents (LR, Bill) Arrange transportation and coordinate with transporters/couriers. Track shipment status and update customers regularly. Maintain accurate despatch records and ensure on-time deliveries.

3. Import & Export Documentation

Prepare export documents: Commercial Invoice Packing List Export Declaration Shipping Bill BL/AWB coordination Certificate of Origin Coordinate with CHA, freight forwarders, and shipping lines. Monitor export shipment schedules and documentation accuracy. Handle import documentation including BOE, packing list, invoice verification. Track import consignments and coordinate customs clearance. Maintain all import/export MIS and ensure compliance with DGFT, Customs & GST rules.

Required Skills & Qualifications

Minimum

6 years experience

in Accounts + Despatch (export-import environment preferred). Strong knowledge of

Tally ERP

,

GST

, and accounting principles. Hands-on experience in

import/export logistics and documentation

. Good working knowledge of MS Excel & MS Office. Excellent coordination, communication, and follow-up skills. Ability to multitask and work independently.

Optional / Added Advantage

Knowledge of TDS, GST returns filing, and banking formalities (LC, TT, BG). Experience in manufacturing or export-oriented companies.
Job Type: Permanent

Pay: ₹25,000.00 - ₹32,000.00 per month

Benefits:

Provident Fund
Work Location: In person