Job Description

Key Responsibilities:

• Order Management & Accounting

• Review and validate customer purchase orders, pricing, discounts, and contract terms.

• Create/maintain customer master data in the ERP system.

• Account and process sales orders accurately in the books recognizing the revenue in the appropriate period

• Invoicing & Documentation:

• Generate and issue invoices to customers after order fulfillment.

• Ensure invoices are accurate, complete, and comply with contractual terms.

• Maintain proper documentation for all transactions, including customer orders, invoices, and shipping details.

• Month end reporting:

• Take care of accounting the sales for the month and close the books

• Pass necessary journal entries related to accrued revenue and deferred revenue

• Understand the agreements and bill the clients as per agreements

• Prepare MIS constituting aging report, schedules of deferred revenue, order status, invoicing, and collections

• Accounts Receivable & Payment Collection:

• Follow up on outstanding payments and resolve issues related to overdue invoices.

• Coordinate with customers to ensure timely payment and resolve any payment disputes.

• Monitor payment trends and highlight potential risks in cash flow.

• Collaboration & Coordination:

• Work closely with the finance and sales teams to ensure smooth order processing and revenue recognition.

• Serve as the first point of contact for customer queries related to orders and payments.

• Compliance & Process Improvement:

• Ensure compliance with company policies and accounting standards during order and payment processing.

• Identify opportunities for process improvements to enhance efficiency and reduce errors in the O2C cycle.

Requirements
Skills & Qualifications:

• Education: A bachelor's degree in Finance or Accounting.

• Experience:

• Minimum 2-4 years of experience in the Order to Cash process including the experience of pertinent accounting.

• Knowledge of accounting principles and practices.

• Skills:

• General accounting and reporting

• Strong communication skills, both verbal and written.

• Proficiency in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUP, etc.).

• Detail-oriented with strong organizational skills.

• Ability to work under pressure and meet deadlines.

• Problem-solving and analytical skills.

• Ability to work independently and as part of a team.

Desired Traits:

• Customer-centric attitude and ability to handle customers inquiries and issues effectively.

• Ability to manage multiple tasks simultaneously and prioritize workloads.

• A proactive approach to resolving issues and improving processes.

• Strong interpersonal skills to work across different departments.

Working Conditions:

• Office-based.

• Full-time position with standard working hours.

• May require occasional overtime based on business needs.

Skills Required