Job Description

Job Title:

Accounts Executive

=====================================

Organization:

Kidzonia International Preschool

Location:

Sanpada - HO

Reports To:

Accounts Manager

Employment Type:

Full-Time

Job Purpose

---------------


The Accounts Executive is responsible for managing the

financial, accounting, and compliance functions

of Kidzonia Preschool. The role ensures

accurate financial records, timely fee collection, expense control, statutory compliance, payroll coordination, and financial reporting

, while supporting the centre's smooth operations and financial sustainability.

Key Responsibilities

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1. Fee Management & Revenue Accounting

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Manage end-to-end

student fee billing and collections

.
Generate invoices, fee receipts, and payment acknowledgements.
Track fee due dates, outstanding balances, and follow-ups with parents.
Coordinate with Centre Manager on fee policies, discounts, waivers, and refunds.
Maintain student-wise fee ledgers and reconciliation.
Ensure accurate posting of receipts from cash, cheque, UPI, bank transfer, and online gateways.
Prepare daily, weekly, and monthly fee collection reports.

2. Accounts & Bookkeeping

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Maintain accurate books of accounts as per accounting standards.
Record all financial transactions including:
Income
Expenses
Petty cash
Bank transactions
Maintain general ledger, cash book, and bank book.
Perform regular

bank reconciliation statements (BRS)

.
Ensure proper documentation and filing of vouchers and invoices.
Assist in monthly and year-end closing of accounts.

3. Expense & Cost Control

-------------------------------


Process vendor bills, staff reimbursements, and operational expenses.
Verify bills against approvals, budgets, and supporting documents.
Monitor and control day-to-day expenses to avoid budget overruns.
Maintain vendor payment schedules and ageing reports.
Coordinate with procurement and operations teams for cost optimization.

4. Payroll & Staff Payments

---------------------------------


Coordinate payroll processing for teaching and non-teaching staff.
Maintain attendance, leave, and salary records.
Process salary payments, incentives, bonuses, and reimbursements.
Ensure timely statutory deductions and compliance.
Maintain confidentiality of payroll data.

5. Statutory & Regulatory Compliance

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Ensure compliance with applicable statutory requirements, including:
GST / VAT (if applicable)
TDS / Withholding tax
PF, ESI, gratuity (as applicable)
Professional tax
Coordinate with external auditors, consultants, and tax advisors.
Maintain statutory registers and compliance records.
Assist during audits, inspections, and assessments.
Ensure timely filing of returns and payments.

6. Financial Reporting & MIS

----------------------------------


Prepare periodic financial reports including:
Income & expenditure statements
Fee collection summaries
Outstanding and ageing reports
Expense analysis
Provide financial MIS reports to Centre Manager and management.
Assist in budget preparation and variance analysis.
Support management in financial decision-making.

7. Vendor & Asset Management

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Maintain vendor master data and agreements.
Track purchase orders, invoices, and payments.
Maintain fixed asset register including:
Furniture
Learning materials
Equipment
Track asset depreciation and maintenance records.

8. Documentation & Record Keeping

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Maintain organized and accurate financial records.
Ensure safe custody of cash, cheques, and financial documents.
Maintain digital and physical filing systems.
Support data audits and internal reviews.

9. Coordination & Communication

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Coordinate with Centre Manager, academic team, and operations staff.
Communicate professionally with parents regarding fee-related matters.
Liaise with banks, auditors, vendors, and consultants.
Support head office finance team, if applicable.

10. Systems & Process Improvement

---------------------------------------


Use accounting software and ERP systems efficiently.
Support implementation of financial controls and SOPs.
Identify process gaps and suggest improvements.
Ensure data accuracy and system integrity.

Key Skills & Competencies

------------------------------


Strong accounting and numerical skills
Attention to detail and accuracy
Knowledge of preschool/school accounting systems
Proficiency in accounting software (Tally, Zoho, QuickBooks, ERP, Excel)
Good communication and interpersonal skills
Time management and organizational skills
High integrity and confidentiality
Ability to work under deadlines

Qualifications & Experience

--------------------------------


Bachelor's degree in Commerce, Accounting, or Finance
Professional certifications (CA-Inter, CMA, or equivalent) preferred
2-5 years of experience in accounts, preferably in education sector
Knowledge of local tax laws and statutory compliance

Working Conditions

----------------------


Full-time
Standard office hours with peak workload during admissions and audits
Interaction with parents and staff for financial coordination

Key Performance Indicators (KPIs)

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Accuracy and timeliness of fee collections
Reduction in outstanding dues
Compliance with statutory deadlines
Accuracy of financial reports
Cost control and budget adherence
Audit observations and closures

Confidentiality & Ethics

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Maintain strict confidentiality of financial and personal data.
Adhere to ethical accounting practices and company policies.