Job Description

To manage and record all

accounting and financial transactions

of the school accurately and efficiently, including

fee collection, reconciliation, vendor payments, payroll support

, and

audit compliance

. The incumbent will ensure financial transparency, data accuracy, and timely communication with parents and vendors while adhering to school policies and statutory requirements.

Key Responsibilities:

1. Accounting & Financial Management

Record all day-to-day financial transactions (receipts, vouchers, journals, invoices) in

Tally

and

school ERP

. Maintain organized and up-to-date

supporting documents and ledgers

. Perform

daily and monthly bank reconciliations

and ensure all entries match ERP data. Assist in

preparing trial balance, balance sheet schedules, and statutory reports

. Process

staff reimbursements, advances, and vendor payments

as per approvals. Support

payroll-related accounting

and maintain accurate employee payment records. Ensure

compliance with finance policies, internal controls, and audit guidelines

. Maintain confidentiality of all financial data and sensitive documents.

2. Fee Management & ERP Operations

Collect student fees (cash, cheque, online) and issue receipts immediately. Update

ERP and Tally records

for each transaction within the same day. Maintain

concession, waiver, refund, and EWS balance records

in coordination with the Accounts Head. Reconcile

daily fee collections

with bank deposits and ERP data. Generate and share

daily, weekly, and monthly collection reports

for management review. Maintain accurate records for

admissions, withdrawals, section changes, and category updates

.

3. Parent Interaction & Communication

Respond to parent queries regarding fee payments, dues, or refunds with professionalism and clarity. Send

reminders and notices

for pending dues through approved channels (voice, email, SMS) as per the SOP. Maintain polite, empathetic, and professional communication at all times. Escalate unresolved or policy-related concerns to the Accounts Head without delay. Ensure adherence to

school communication etiquette

-- avoid direct policy commitments or unauthorized waivers.

4. Compliance & Audit Support

Ensure

secure custody

of receipt books, cheque books, and cash. Provide all supporting records and responses promptly during

internal and external audits

. Follow

Fee Collection SOP and Accounting Policy

in letter and spirit. Assist management in ensuring

timely statutory compliance

and

audit readiness

.

Desired Skills & Competencies

Proficiency in

Tally, MS Excel, and ERP-based accounting systems

. Strong understanding of

accounting principles, reconciliation, and fee management

. Excellent

numerical accuracy, attention to detail, and integrity

. Good communication and interpersonal skills for parent and staff coordination. Ability to manage multiple priorities under time constraints. Familiarity with

school audit norms and statutory requirements

preferred.

Qualification

B.Com / M.Com / MBA (Finance)

or equivalent qualification.

3-6 years of experience

in accounting, preferably in an educational institution.
Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person