Job Description

Job Title:

Accounts Executive - Billing & Store Operations

Location:

Chennai

Department:

Accounts & Operations

Reports To:

Director / Accounts Head

Employment Type:

Full-time

Job Purpose (Straight Talk)

This role is responsible for

billing accuracy, accounting discipline, and store control

-- covering

finished goods, raw materials, and production updates

.

In one line:
Money + Material + Movement = Your responsibility.

Key Responsibilities

A. Billing & Sales Accounting

Prepare

sales invoices

(GST-compliant) for GT, MT, distributors, and direct billing. Ensure

100% advance payment confirmation

before billing (cash-and-carry model). Handle

credit notes / debit notes

, rate differences, scheme adjustments. Maintain daily

billing register

and invoice sequence discipline. Coordinate with sales team for order confirmation & dispatch billing.
Zero wrong billing. Zero GST mistakes.

B. Accounts & Finance Operations

Post

daily accounting entries

in

Tally

(Sales, Purchase, Expenses, Journals). Maintain

bank entries

, CC account postings, and bank reconciliation. Track

outstanding payables & receivables

. Support

GST filing

(GSTR-1, 3B) and reconciliation (2A / 2B). Coordinate with CA for audits, compliance, and notices.

C. Finished Goods Store Maintenance

Maintain

SKU-wise finished goods stock

(opening, production inward, sales outward, closing). Ensure

physical stock = system stock

(no story, only numbers). Monitor

batch-wise stock

, FIFO movement, and expiry control. Prepare

daily / weekly FG stock reports

. Coordinate with dispatch team for loading, invoicing, and delivery confirmation.

D. Raw Material Store Maintenance

Maintain

raw material inward & outward records

(oil seeds, copra, sugar, salt, packaging). Verify supplier invoices against physical receipt. Track

consumption vs production

(yield logic). Maintain minimum stock levels and alert management for reordering. Support periodic

physical stock verification

.
Raw material leakage = profit leakage. Not on your watch.

E. Production Coordination & Updates

Update

daily production reports

(product-wise quantity). Track

raw material issued vs finished goods produced

. Maintain

production register

and yield summary. Coordinate with production team for shortages, delays, or variances. Share

daily production & stock update

with management.
Production without data is just noise.

F. Documentation & Controls

Maintain

proper filing

of invoices, GRNs, stock registers, and vouchers. Support

internal audits & management reviews

. Maintain both

physical and digital records

cleanly. Ensure SOP adherence across billing, accounts, and store.

Key Performance Indicators (KPIs)

100% accurate billing (no GST errors). Finished goods & raw material stock accuracy. Daily production & stock updates without delay. Zero audit remarks. Timely MIS & reports.

Required Qualifications

B.Com / M.Com

(Accounting / Finance preferred).

2-5 years

experience in FMCG / Manufacturing environment. Strong working knowledge of

Tally, Excel, GST

. Hands-on exposure to

billing + store / inventory coordination

is mandatory.

Skills & Traits (Non-Negotiable)

Obsessive attention to numbers & stock. Strong coordination with sales, production, and dispatch. Honest, disciplined, and process-driven. Comfortable in factory + office environment. Can handle pressure without messing up data.

ESF Work Culture Fit

Systems > shortcuts Accuracy > speed (but we expect both Ownership mindset Zero tolerance for manipulation or casual handling

Salary & Benefits

Salary:

As per experience & capability

PF & ESI as per law Long-term growth opportunity in a fast-scaling FMCG company
Job Types: Full-time, Permanent, Fresher

Pay: ₹8,894.11 - ₹30,596.78 per month

Benefits:

Health insurance Provident Fund
Work Location: In person