Job Description

Accounts Assistant - Full

We are looking for a competent, organized, and highly detail-oriented

Accounts Assistant

to join our team. This position is ideal for someone who has solid working experience in

Tally

, understands core accounting processes, and is capable of managing the end-to-end purchase cycle including purchase order creation, material receipt, and PO closure.

The role requires accuracy, responsibility, and the ability to coordinate effectively with vendors, internal departments, and the accounts team. Candidates with experience in both accounting and procurement support will be given preference.

About the Role

As an Accounts & Purchase Assistant, you will play a crucial role in ensuring that all financial transactions are recorded accurately and all procurement activities are carried out smoothly. Your day-to-day tasks will involve preparing bills, managing entries in Tally, reconciling accounts, creating purchase orders, and verifying incoming materials. You will be responsible for maintaining well-organized financial and purchase records that support the smooth functioning of the company's operations.

Key ResponsibilitiesAccounting Responsibilities

Record, verify, and maintain

daily accounting entries

in Tally with accuracy. Generate and process

Sales Bills

and

Purchase Bills

and ensure proper documentation for each transaction. Prepare and manage

Credit Notes (CN)

and

Debit Notes (DN)

. Conduct

Bank Reconciliation

on a regular basis, ensuring that all entries match with bank statements. Maintain

Vendor and Customer Ledger Reconciliation

, ensuring up-to-date and accurate balances. Assist with

GST, TDS, and statutory compliance documentation

. Support the finance team during

monthly and quarterly closing

, ensuring timely completion of reports and summaries. Ensure all accounting documents, invoices, and receipts are filed systematically and are easily accessible when required.

Purchase & Procurement Responsibilities

Create, update, and manage

Purchase Orders (POs)

based on internal requirements and approvals. Coordinate with vendors regarding pricing, order confirmation, timelines, and delivery schedules. Track and follow up on purchase orders to ensure timely material delivery. Oversee

material receiving

, ensuring quantities and specifications match both the purchase order and vendor invoice. Create and update

Goods Receipt Notes (GRNs)

or maintain proper material-in documentation in the system. Verify and forward vendor invoices to the accounts team after matching them with POs and delivery records. Ensure accurate and timely

PO closure

once materials are received and confirmed. Communicate any mismatch, shortage, or quality issue with vendors and report discrepancies to seniors immediately. Maintain updated records of

inventory, stock levels, and inward material movements

.

Required Skills & Qualifications

Strong working proficiency in

Tally ERP

, including accounting entry management. Clear understanding of

basic accounting principles

, journal entries, billing, and reconciliation. Hands-on experience with

sales and purchase entry

, CN/DN, and invoice verification. Familiarity with

purchase order creation, vendor follow-ups, material receiving, and PO closure

. Ability to coordinate effectively with vendors, transporters, and internal teams. Basic to intermediate knowledge of

MS Excel

for maintaining reports and data sheets. Strong attention to detail, numerical accuracy, and organizational skills. Minimum

1-3 years of relevant experience

in accounting or purchase operations.

Preferred Qualities

Reliable and disciplined approach to work. Ability to manage multiple tasks while maintaining accuracy. Strong communication and follow-up skills. Ability to work both independently and as part of a team. Proactive mindset with a willingness to learn and grow in the accounts and purchase function.

Work Environment & Growth

This role provides the opportunity to work closely with the finance, operations, and procurement departments, allowing you to develop cross-functional knowledge. The candidate will gain exposure to real-time accounting, inventory coordination, and vendor interactions. As the company grows, the role may expand into higher responsibilities in the finance or procurement divisions based on performance.

Salary

Compensation will be based on industry standards and will depend on the candidate's experience and skill level.

Job Type: Full-time

Pay: ?12,500.00 - ?25,000.00 per month

Benefits:

Provident Fund
Work Location: In person