The Accounts Assistant will support the Finance and Accounts Team in ensuring accurate financial records, timely processing of transactions, and compliance with internal controls and statutory requirements. This role involves handling day-to-day accounting tasks, supporting audits, maintaining documentation, and assisting in reporting and reconciliation activities.
Key Responsibilities
1. Process payment requests, ensuring all requirements are met within the next working day, and share transaction details with the concerned staff members as per allotted projects.
2. Process account statements and post the related journal vouchers within 15 working days.
3. Monitor and ensure the timely settlement of advances, including third-party advances, before their respective due dates.
4. Reconcile bank accounts by the 4th of every month and reconcile payable accounts by the
10th of every month.
5. Maintain and regularly update complete documentation files for all high-value transactions.
6. File vouchers and supporting documents systematically for all processed journal vouchers and maintain the allotted bank books, cash books, and individual staff-wise advance settlement files.
Prepare and maintain an indexed filing system for advance files, bank files, tax files, and other relevant financial documentation.
8. Ensure the issuance of donation receipts to the Development Team or the donor point person within 15 days of receiving the donation.
9. Assist in completing the year-end financial closing process, including preparing, printing, and binding relevant reports and supporting documents.
Project Planning & Management
Support project teams with necessary financial documentation.
2. Monitor financial transactions relating to project budgets.
3. Flag potential overruns or variances to supervisors.