Job Description

Accounts Assistant & Office Operations Assistant Responsibilities Responsibilities:

General Office Support:

Daily Bookkeeping - Recording all day-to-day financial transactions (sales, purchases, receipts, payments). Ledger Maintenance - Updating and reconciling ledgers (customer, vendor, bank, etc.). Invoice Processing - Preparing, checking, and entering supplier/customer invoices. Bank Reconciliation - Matching bank statements with company records. Expense Tracking - Recording and monitoring petty cash and staff expenses. Assisting in GST/TDS - Collecting data for tax filings and compliance. Preparation of MIS - Helping prepare monthly financial reports for management. Support to Auditor - Sharing required data/documents with auditors. Answering phone calls, responding to emails, and managing correspondence. Scheduling and coordinating meetings, appointments, and travel arrangements. Maintaining and organizing office files, records, and documents. Handling Renewal of all vehicles RTO documents. Handling Renewal of all vehicle and vehicle tools certifications. Ensuring accurate filing of digital and physical documents. Updating and maintaining databases or records. Preparing reports, presentations, or memos as needed. Monitoring and ordering office supplies. Assisting with project coordination and tracking tasks. Managing calendars and prioritizing deadlines.

Office & Admin Skills

Data entry accuracy and speed. File management (physical & digital). Good email drafting and communication skills. Vendor coordination & follow-up skills. Knowledge of basic HR tasks (attendance, leave, insurance paperwork)

Optional / Added Advantage

Knowledge of statutory compliances (PF, ESIC, etc.). Experience with site or field coordination. Driving licence (if travel to banks or sites is needed)

Soft Skills

Attention to detail - spotting errors in data or documents. Time management - handling multiple tasks on time. Communication - polite and clear with colleagues and vendors. Confidentiality - handling sensitive company or employee data responsibly. Problem-solving - ability to handle small issues without supervision.
This dual role combines organizational skills with precision in handling data, so excellent attention to detail, time management, and communication skills are essential.

Skills required :

Proficiency in Tally /ERP,Microsoft Office Suite,data entry software, CRM systems, or ERP tools. Ability to prepare and reconcile invoices, ledgers, and bank statements. Basic understanding of GST, TDS, and other compliance requirements. Basic knowledge of office equipment. Strong multitasking and time management abilities. Attention to detail and accuracy in both accounts & operations work . Ability to prioritize tasks and meet deadlines. Excellent written and verbal communication. Ability to interact professionally with clients, vendors, and team members. Quick thinking and decision-making to resolve discrepancies or errors. Analytical skills to identify data trends or irregularities. A positive attitude and ability to work as part of a team. Adaptability to handle changing priorities or workloads.

Work Experience Requirements

Minimum Experience:

2-3 years for candidates who've handled basic accounting entries, reconciliations, invoice preparation, and GST/TDS compliance .

Soft Skills Experience: Proven ability to handle multitasking in a fast-paced office environment. History of meeting deadlines with high accuracy and attention to detail.

Job Type: Full-time

Pay: ?20,000.00 - ?25,000.00 per month

Benefits:

Cell phone reimbursement Commuter assistance Health insurance Provident Fund
Ability to commute/relocate:

Bhiwandi, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Education:

Bachelor's (Required)
Experience:

Microsoft Office: 2 years (Required) total work: 3 years (Required)
Language:

English (Required)
Work Location: In person