Job Description

Key Responsibilities

1. Procurement

Purchase goods, services, and labour after proper checking and negotiation. Maintain records of all purchases and vendor details. Ensure timely procurement as per program needs. Keep inventory records of all materials and assets.

2. Accounts

Collect and verify bills and documents needed for payment. Prepare details for making payments on time. Solve vendor or staff queries related to payments. Maintain records of expenses, assets, and books. Prepare simple MIS reports on payments and expenses.

3. Administration

Take care of office maintenance and cleanliness. Keep all office files and records properly. Handle vehicle repair, maintenance, and driver duty. Manage guest rooms - cleaning, laundry, and meal arrangements. Support team in arranging training, meetings, or events. Maintain seed bank and help in program activities like plantation or outreach. Ensure legal and contract documents are updated and filed properly.

4. Logistics

Arrange accommodation for staff visiting field/villages (Coordinate with the Vendor). Maintain attendance of staff and labour. Manage contracts and payments of labour and vendors. Keep records of work done and labour attendance. Collect and keep Aadhar copies of all labourers. Check if labour bank accounts are active by depositing a small test amount. Arrange raincoats and refreshments (like lemon juice) for labour. Prepare simple reports on payments, labour work, and earnings.

5. Coordination

Work closely with accounts, admin, and program teams for smooth operations. Share regular updates and reports with the program head. Support audits and compliance requirements.

Qualifications

Graduate in Commerce, Business Administration, or a related field. 2-3 years of experience in admin, accounts, or procurement (NGO experience preferred). Basic knowledge of accounting and MS Office. Good communication and coordination skills. Organized, reliable, and able to handle field and office work.
Job Types: Full-time, Permanent

Education:

Bachelor's (Preferred)
Work Location: In person