Job Description

Cash Applications, Cash Receipts, Accounts Receivable

Responsibilities :

Cash Receipts

Apply Cash Receipts daily in ERP (Oracle) for the Americas region

Upload Bank Receivable files into ERP (Oracle) daily.

Monitor emails all day in the AR Inbox and forward remittance emails daily to bank for receipt matching.

Monitor AR Inquiry email box and respond to Financial Analyst ( FA or Project Finance Analysts) inquiries daily.

Send weekly FA inquiry follow ups/escalation, and status emails.

Review/apply exceptions daily that did not load into Bank Receivables Manager.

Ensure accuracy and completeness of final cash receipt figure entered into ERP(Oracle) ties back to daily bank reports.

Communicate daily with Finance department regarding any receipts that could not be applied to an invoice.

Manage unapplied:

Assist to keep total unapplied cash to a minimum.

Reapply cash receipt originally applied to unapplied or unassigned against invoices as directed by FAs.

Review each day the AR Aging Weekly Status Report on SharePoint and clear unapplied or send escalation emails.

Send monthly report to Finance regarding unapplied.

Send out the daily email distribution of cash receipts reports (include the total cash receipts processed), and the unapplied cash report.

Access bank accounts daily to view all cash transactions, and prior day reports.

Credit card transactions

Process credit card transactions as requested through emails in CyberSource. Apply cash receipt accordingly each day in ERP (Oracle).

Process P-cards first week of month, or periodic throughout the month).

Enter Cash Book forms and Cash transfers into ERP (Oracle).

Each month complete all of the cash application close processes.

Post all prior day bank transactions on the last day of each month.

Post end of month current day cash activity prior to the end of day on Day 0 (last day of the month).

Compete all accruals and corrections by Day 2 of month end close.

Save daily cash reports to the SharePoint site