Job Description

W ABB pomagamy przemys?owi wyprzedza? konkurencj? - dzi?ki wi?kszej wydajno?ci i czystszym procesom. Post?p jest podstaw? - dla Ciebie, Twojego zespo?u i ca?ego ?wiata. Jako ?wiatowy lider rynku zapewnimy Ci wszystko, czego potrzebujesz, aby osi?gn?? sukces. Nie zawsze b?dzie to ?atwe, poniewa? rozwoj wymaga determinacji. Jednak w ABB nigdy nie b?dziesz dzia?a? w pojedynk?. Kieruj tym, co nap?dza ?wiat.


This Position reports to:


Team Lead - Accounts Payable

Job Title: Vendor Reconciliation Specialist / Analyst

Department:

Finance & Accounts (Accounts Payable)

Project:

Vendor Reconciliation Initiative

Location:

ABB Bangalore / Hybrid

Reporting to:

P2P Team Leader

Job Summary

The Vendor Reconciliation Specialist is responsible for managing and executing end-to-end vendor account reconciliation activities as part of the Vendor Reconciliation Project. The role involves comparing company payables records with vendor statements to ensure accuracy, identify discrepancies, and resolve issues related to payments, credits, and outstanding balances. The position requires strong analytical, communication, and problem-solving skills to maintain accurate vendor accounts and support financial integrity.

Key Responsibilities

Perform

vendor account reconciliations

by comparing vendor statements with company records (AP subledger and GR/IR accounts). Identify, investigate, and resolve

discrepancies

related to invoices, credit notes, debit memos, and payments. Coordinate with

procurement, AP, and vendor management teams

to clarify mismatches and ensure timely resolution. Maintain an

accurate vendor aging report

and ensure balances are cleared within agreed timelines. Support the

month-end and year-end closing

processes by ensuring all vendor accounts are reconciled and updated. Prepare

reconciliation reports

and share periodic updates with management and stakeholders. Assist in

process documentation

, standardization, and continuous improvement initiatives for vendor reconciliation activities. Work with auditors (internal/external) to provide reconciliation evidence and respond to audit queries. Ensure compliance with company financial policies, accounting standards, and internal controls. Track and monitor

KPIs

such as number of reconciliations completed, open items, and turnaround times.

Required Skills and Qualifications

Bachelor's degree in

Commerce, Accounting, Finance, or related field

.

2-5 years

of experience in

Accounts Payable, Vendor Reconciliation, or Finance Operations

(for Analyst role). Strong understanding of

accounting principles

,

AP processes

, and

vendor management

. Proficiency in

ERP systems

(SAP, Oracle, ServiceNow Finance module, or similar) and

MS Excel

(pivot tables, VLOOKUP, data validation). Excellent

analytical skills

and attention to detail. Strong

communication and coordination skills

to work effectively with vendors and internal teams. Ability to manage

high-volume data

and meet deadlines. Experience with

process automation

or

RPA tools

(optional but desirable).

Preferred Qualifications

Experience in

Vendor Reconciliation Projects or Shared Services

environment. Knowledge of

Invoice/Tax/GRIR/AP Aging/P2P dispute

handling for international suppliers. Exposure to

ServiceNow

,

Power BI

, or other reporting tools.

Key Deliverables

100% reconciliation of vendor accounts as per project timelines. Reduction in vendor outstanding balance discrepancies. Reduction of open line items in GRIR & AP Aging Improved vendor relationship through timely query resolution. Accurate and auditable reconciliation reports for management and audit teams.


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