Job Description

Key Responsibilities & Deliverables

1. Daily Bookkeeping & Bank Reconciliation

Record

every single debit

from the company account on the same day in Excel/Google Form.

o Details to capture: amount, GST/non-GST status, expense category, purpose, vendor name, bill number, and uploaded bill copy.

Record

every single credit

(student fee payments, etc.) daily.

o Capture student name, installment number, academic year, GST amount, invoice details.

Ensure

daily Excel closing balances exactly match

bank statement totals.

2. GST Input Matching & Compliance

Review

monthly GST2B file

(received around the 14th).

Match every input credit with corresponding company expense.

If any input credit is missing or mismatch occurs:

o Investigate purpose, trace transaction, reimburse employee if paid personally.

o Follow up with vendor repeatedly until input credit is corrected in next cycle.

Maintain a reconciled, auditable record of input credits vs. expenses.

3. GST R1 & 3B Preparation

Compile a detailed monthly report of all company credits (income received).

Classify them by source, prepare GST output calculations.

Send GST R1 data to auditor

well before statutory due date

(typically by 11th of the month).

Keep challan copies safely for bookkeeping.

4. TDS Deduction, Tracking & Reporting

Deduct appropriate TDS (2%, 10%, etc.) from:

o Vendor invoices

o Employee salaries

o Rent payments

Prepare monthly TDS breakup and submit to auditor.

Ensure TDS challan payments are made on time and maintain records.

Provide vendors with Form 16/26 as applicable.

5. Vendor & Purchase Department Support

For every major purchase/service:

o Contact 10-15 vendors, collect quotations, document:

Vendor name, contact details, address, pricing, quality, delivery time.

o Maintain comparison sheet for decision-making.

o After completion of work, rate vendor performance and document remarks.

Maintain an updated

service provider database

:

o AC repair, toilet cleaning, electricians, carpenters, caterers, designers, videographers, hotels, etc.

o Maintain at least 5-10 reliable contacts per category.

6. Data Integrity & Reporting

Ensure

zero financial leakage

-- no unrecorded transactions.

Keep all data organized, accessible, and auditor-ready.

Provide real-time financial visibility to management.

7. Secondary Responsibilities

Support event organization by sourcing quotations for hall bookings, printing, videography, LED boards, etc.

Maintain detailed records of costs, quality, timelines, and vendor reliability for future reference.

Job Type: Full-time

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

Health insurance
Work Location: In person